Security and visitor management for schools

Built for secure, compliant campus operations

Streamline campus visitor management, support safe learning environments, and manage operations across buildings and campuses from one system.

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Trusted by higher education institutions and schools

University of TorontoUniversity of ChicagoUniversity of the District of ColumbiaColumbia UniversityArt Center College of DesignUniversity of TexasHoward UniversityUCF College Of MedicineUniversity of MassachusettsUnited World College of South East AsiaNortheastern UniversityAston University
Platform overview

One system to support safe, well-run campuses

Universities and colleges manage large, open environments with constant movement across buildings, departments, and public spaces. At the same time, schools need to maintain clear oversight of who is onsite and how spaces are used.

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Envoy brings these needs together in one system so you can manage access, support students and staff, and keep campus operations running smoothly without added complexity.

Controlled campus access

Manage visitor flows across academic buildings, residence halls, administrative offices, and school campuses with secure, trackable check-ins.

Real-time visibility

Know who is onsite and who’s expected across campus at any moment to support campus security and oversight.

Operational coordination

Support class schedules, campus events, and shared resources across departments and institutions.

Clear communication

Share updates, safety information, and campus guidance with students, faculty, staff, and visitors in real time.

Core capabilities

Everything your campus needs to stay safe and connected

Manage visitors, support students, and coordinate operations across universities, colleges, and schools.

Envoy Visitors - Approval required

Secure visitor access with audit-ready records

Manage guest speakers, parents, contractors, and campus visitors with pre-registration, approvals, and digital check-ins. Maintain accurate records to support campus policies and safety requirements across higher ed and K-12 environments.

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Emergency notifications for fast, coordinated response

Send targeted alerts to students, faculty, staff, and visitors during incidents. Use location-based notifications, acknowledgements, and records to support fast response and campus-wide communication.

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Envoy Emergency Notifications with two-way chat
Welcome message on Envoy Screens

Screens for campus-wide communication & safety

Display announcements, campus updates, and safety reminders across buildings, student centers, and shared spaces using your existing devices. Schedule content from apps like YouTube, Microsoft PowerPoint, and Canva. No IT support needed.

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Secure, track, and audit every delivery on campus

Track packages and deliveries from arrival to pickup across mailrooms, offices, and campus facilities. Notify recipients automatically and maintain clear, time-stamped records to reduce manual work and improve accountability.

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Match packages and send notifications for pick up
Book a desk using the Envoy mobile app

Reservations that coordinate people, spaces & parking

Coordinate classrooms, lecture halls, meeting rooms, and event spaces across departments. Give teams a clear system to manage reservations and avoid scheduling conflicts.

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Envoy is an essential piece of the puzzle in enabling us to manage who comes on to campus and ensure they understand the rules they need to follow. This ensures both they and our students stay safe during their time here.”

BEN MORGAN

Director of Infrastructure at United World College of South East Asia

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Works with your campus technology ecosystem

Envoy integrates with the systems you already use to manage access, identity, and communication across campus.

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Okta
Google
LenelS2
Genetec
Honeywell
Brivo
Microsoft Teams
Slack
Zoom logo
Webex by Cisco
Crestron
Servicenow
Descartes
DocuSign
FAQ

Still have questions?
We can help.

Campus visitor management software helps universities and schools track, screen, and manage everyone entering campus facilities. It replaces paper sign-in processes with secure, digital check-ins, approvals, and audit-ready records.

Universities manage campus access using digital systems that control entry, track visitors, and provide real-time visibility into who is onsite. Tools like Envoy help centralize access workflows across buildings, departments, and campuses.

Schools improve campus safety by screening visitors, maintaining accurate entry records, and enabling fast communication during emergencies. Having clear visibility into who is onsite helps teams respond quickly and confidently.

The most effective way to track visitors is through a digital visitor management system that captures check-in details, approvals, and timestamps. This ensures accurate records and reduces manual processes.

Universities manage multiple campuses by using centralized platforms that provide visibility across all locations. This allows teams to standardize access policies, track activity, and coordinate operations from one system.

Campuses use emergency notification systems to send real-time alerts to students, staff, and visitors. These systems support targeted messaging, acknowledgements, and records for follow-up and reporting.

Digital visitor management improves safety, reduces manual work, and provides clear records of who is onsite. It also creates a more consistent and professional experience for guests, parents, and vendors.

Colleges manage classrooms and shared spaces using scheduling and reservation tools that help coordinate usage across departments. This reduces conflicts and improves how space is used across campus.

Visitor management systems create time-stamped records of entries, approvals, and access. These records help schools and universities support internal policies, audits, and safety requirements.

Yes. Platforms like Envoy bring visitor management, space coordination, and communication into one system so campuses can operate more efficiently and maintain better oversight.