What is workplace utilization?

Workplace utilization measures how often office spaces like desks, rooms, and floors are actually used. It helps companies understand demand versus capacity across their workplace. With Envoy, teams can track real usage trends to make informed space decisions.

What is workplace analytics?

Workplace analytics turns office activity data into insights about how people use space. It helps leaders spot trends, plan capacity, and improve workplace performance. Envoy provides workplace analytics that support utilization tracking and space planning.

What is office space optimization?

Office space optimization uses utilization data to align office layout and capacity with employee needs. It helps organizations reduce unused space while improving the employee experience. Envoy supports space optimization by revealing which areas are used most and least.

How do you measure workplace utilization?

Workplace utilization is measured by tracking how frequently desks, rooms, and shared spaces are used over time. This typically includes booking data, check-ins, and occupancy trends. Envoy provides utilization insights through workplace activity and space usage data.

Why is workplace utilization important for hybrid work?

Workplace utilization helps hybrid teams understand when and how employees use the office. This insight prevents overbuilding, reduces wasted space, and improves planning for in-office days. Envoy helps teams align office capacity with real hybrid work patterns.

How does workplace utilization help reduce real estate costs?

Workplace utilization data helps companies identify underused spaces and avoid paying for unnecessary square footage. It supports smarter decisions about downsizing, reconfiguring, or expanding offices. Envoy gives teams visibility into usage trends that impact real estate planning.

Workplace utilization

Run a more efficient workplace

Envoy provides the insights you need to track office utilization, make smarter space decisions, and optimize occupancy, resources, and real estate planning.

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Envoy working at desk with dashboard showing attendance analytics, weekly employee sign ins, weekly average attendance, and employee entries.

Actionable analytics, the Envoy way

Envoy’s actionable insights help you track office utilization and attendance trends, understand resource usage, and uncover optimization opportunities—so you can design a space that works better for everyone.

Unified analytics

Turn your data into decisions

Looking for a workplace utilization solution? Envoy combines occupancy and space usage data to reveal trends, highlight inefficiencies, and help you optimize every square foot.

Know what’s happening across locations

Understand who’s onsite, when, and how they use the workplace from Envoy’s workplace utilization dashboards. Discover global insights or see a detailed local view.

Integrate your work tech stacks

Connect to the workplace tools you already rely on for more accurate and nuanced insights without extra manual effort.

Measure the success of your onsite policies

Integrate badge swipe or Wi-Fi connection data to see attendance trends and adapt policies based on what’s working—and what’s not.

Space optimization

Enhance your operational efficiency

Optimize your layout and space utilization to lower operational costs and improve employee productivity.

Reduce inefficient space

See which spaces go unused often so you can spot opportunities to improve and make the most of your current space before expanding.

Respond swiftly to fluctuating space needs

Adjust your space to accommodate changes to your headcount, employee needs, and weekly foot traffic.

Free up unused rooms

Send automatic check-in alerts and nudges to employees to book smaller spaces or release unneeded rooms.

Space forecasting

Plan your future space needs

Make data-backed decisions about lease agreements and real estate investments with tailored insights about your workplace.

Right-size real estate investments

Compare occupancy and space usage data against your capacity to know when you need to downsize, sublease, or expand to a larger space.

Prioritize your real estate spend

Get tailored insights into your space usage with recommendations to optimize efficiency based on your real estate costs.

Reconfigure your workspaces

Determine how to structure employee seating to maximize productivity and safety. Map out layouts by floor or department for effective space planning.

Envoy graph shows employees by department

Workplace experience

Create an exceptional workplace experience

Make working onsite effortless to foster in-person collaboration, productivity, and community.

Streamline your employee tech stack

Make working onsite effortless to foster in-person collaboration, productivity, and community.

Accurately plan onsite services & resources

View workplace utilization dashboards to understand occupancy patterns and optimize your resource allocation. Plan ahead for catering, utilities, facilities staffing, parking, and more.

Spot preferences & trends

See which spaces employees use most so you can design a layout that best supports their collaboration and productivity.

We were able to use our data from Envoy's occupancy dashboard to better understand our office needs.

Amber Green

Global Workplace Manager at The Knot Worldwide

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We’re always trying to bring costs down and use our workplace data to make better decisions. Envoy helps us do that.

Mark Campbell

Vice president of procurement and facilities

[Envoy] allows us to right-size the amount of space and desks that we need to have available, so we’re not wasting any space. This helps us to reduce costs and utilize our space really well.

Heather Somaini

Chief Administrative Officer at Lionsgate

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The biggest advantage to unified workplace analytics is that we can now look at trends…these trends help us look ahead and plan proactively for the future.

Sameer Pangrekar

Head of Global Real Estate & Workplace at Udemy

[Envoy] allows me to share insights with our executive leaders and operations teams on how to make better workplace decisions.

Danielle Ryan

Sr. Program Manager, Workplace Programs at Samsara

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Leading workplaces and properties rely on Envoy

Connect your tools for more accurate workplace insights

Bring data on badge swipes, sensors, and space bookings together to create a clear picture of your overall office utilization and work patterns for better planning and optimization.

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