DESK BOOKING SOFTWARE
Maximize space while making flexible work easy
Simplify desk reservations, reduce conflicts, and improve space utilization with Envoy’s smart desk booking system.
How Envoy’s desk booking system works
Always know who's onsite
With Envoy Visitors, you can maintain an up-to-date log of everyone who enters your facilities and identify when visitors have left, via features such as automated sign-out. You also have access to all your visitor data, centralized within an easy-to-use dashboard.
Customize access control
Set clear access restrictions to your workplace and its sensitive areas based on specific criteria, such as appearing on a blocklist or failing to meet entry requirements. Envoy can connect with your building's access control and WiFi systems so that only approved people can come onsite.
Surface and share insights
Access global and location-level data to decide whether to grow, downsize, or close an office in a particular area. With Envoy Visitors, you can generate reports from the data the system collects and send them to the right stakeholders.
Seamless visitor experience
Identify your busiest days, peak hours, and locations with the most foot traffic so you can allocate staff and resources accordingly. As your business scales, Envoy Visitors can be customized to fit your industry and site-specific needs, regardless of whether you have multiple sites in one location or hundreds worldwide.
Adapt your space for hybrid work
Designate which desks are available to reserve within Envoy’s desk reservation software. Add hot desks to each location to minimize unused seats.
Bring people together onsite
Employees can book desks in team-designated neighborhoods or choose to sit near workplace buddies. See where others are sitting on the map by referencing their profile photos in the seating chart.
Use your space efficiently
Leverage desk booking data to understand demand, plan ahead, and adapt your space to how your team actually works. Align your layout with usage trends and reduce wasted space.
Desk booking software that makes flexible work easy
Hot desk booking
Give your team on-the-spot flexibility to choose where they sit to get the most out of the day.
Desk hoteling
Allow employees to schedule a desk reservation by the hour, day, or week.
Permanent desk assignments
Assign certain employees a permanent seat to use each day they’re onsite.
Desk amenities
Empower employees to filter and book the perfect desk with what they need for the day.
Neighborhoods
Highlight specific areas where teammates can sit together to work and collaborate.
Workspace maps
Display an interactive map of your space so employees can easily find and book their desk.
Mobile app
Make it easy for employees to find and book a desk directly from the Envoy mobile app.
Desk analytics
Get insight into space usage so you can optimize your layout and lower real estate costs.
ALEX PEZZULO
Senior Office and Facilities Manager at Conductor
Create a workplace where people want to be
Give employees everything they need to navigate the workplace efficiently and provide admins with real-time insights to maximize real estate investments.
Bring your team together to do their best work
Employees can see when coworkers are onsite and book a desk nearby to improve collaboration and stay aligned.
Help everyone navigate onsite
Interactive workplace maps allow employees to easily find the people and the spaces they need to get work done.
Get a complete view of your workplace
Know onsite capacity trends so you can right-size your space layout, staffing, and more to support your employees.
Make data-informed decisions
Use analytics across employees, visitors, desks, meeting rooms, and mailrooms to optimize your staffing and space usage.
Explore more about going hybrid with Envoy
In this blog, we show how an integrated platform can make it easier to capture, understand, and leverage workplace data.
In this post, we’ll show you four ways you can use workplace occupancy data to help your leadership team make smarter and more informed decisions about your workplace.
Recent data shows a shift towards permanent desks, suggesting a preference for a more stable office environment that enhances productivity, focus, and a sense of community.
Still have questions?
We can help.
Desk booking, hot desk booking, or desk hoteling gives your employees the flexibility to book a desk for days when they work on-site. Desk booking is a popular tool hybrid workplaces use to optimize their space and usage.
Envoy’s hot desk booking software makes it easy to create flexible and productive workplaces. By making desks available for hot desk booking, you give your employees the flexibility to book a desk for days when they come on-site. Your team can easily reserve desks to work productively on-site with Envoy’s desk booking mobile app or on the web.
Envoy’s hot desk booking software makes running hybrid workplaces easy. Your employees can see when their colleagues are scheduled to work on-site and make a desk booking near them to collaborate efficiently in person.
Envoy’s hot desk booking software works for any office-based business that seeks to offer flexibility and seamless collaboration within the workplace. Schedule a demo to see for yourself how hot desk booking software can transform your office into a thriving and flexible workplace.
Workplace admins can do delegated desk booking on behalf of employees using Envoy’s hot desk booking software. This feature is ideal for admins to reserve a block of desks for an on-site event, ensure executives are seated with their preferred desk amenities, or that a visiting employee gets a good desk without knowing the local office layout.
Hot desking is a workplace model where desks are shared instead of permanently assigned. Employees choose and reserve a desk only when they plan to work onsite. Hot desk booking software manages availability and prevents conflicts.
Hot desking allows employees to book any available desk, while shared desks are usually assigned to a small group. Hot desking is more flexible and supports changing schedules. Hot desk booking software is designed specifically for hot desk environments.
Yes, hot desking is often cheaper than fixed desks because it reduces unused space. Companies can support more employees with fewer desks. Hot desk booking software helps maximize savings by showing real desk usage.
Hot desking rules define how and when employees can reserve shared desks. Rules often include booking windows, check-in requirements, and desk cleanup expectations. Hot desk booking software helps enforce these rules automatically.