Envoy Desks

Desk booking software to maximize your space

Enable employees to find the spaces they need to be productive onsite.

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Desk application showing an employee where their desk is located on a map.

How it works

1

Designate which desks are available

Determine which desks are available for hot desk booking, permanently assigned, or unavailable. Assign amenities to desks so employees can find and book their perfect desk for the day.

2

Employees book a desk from the Envoy app

Employees can book a desk by the hour, day, or week right from their phones. They have the flexibility to choose where to sit, depending on what they need to get done that day. Workplace admins can also book desks on behalf of their employees.

3

Automatically seat teammates near each other

Set up neighborhoods so teams can sit together. Automatically seat coworkers by function or project, giving them the flexibility to change desks if they prefer.

4

Make smarter decisions about your space

Get an accurate view of who and how many people plan to work onsite each day through Envoy’s hot desk booking software. Use these insights to right-size your layout to support your teams, minimize wasted space, and save on real estate costs.

Designate a desk

Always know who's onsite

With Envoy Visitors, you can maintain an up-to-date log of everyone who enters your facilities and identify when visitors have left, via features such as automated sign-out. You also have access to all your visitor data, centralized within an easy-to-use dashboard.

Customize access control

Set clear access restrictions to your workplace and its sensitive areas based on specific criteria, such as appearing on a blocklist or failing to meet entry requirements​​. Envoy can connect with your building's access control and WiFi systems so that only approved people can come onsite.

Surface and share insights

Access global and location-level data to decide whether to grow, downsize, or close an office in a particular area. With Envoy Visitors, you can generate reports from the data the system collects and send them to the right stakeholders.

Seamless visitor experience

Identify your busiest days, peak hours, and locations with the most foot traffic so you can allocate staff and resources accordingly. As your business scales, Envoy Visitors can be customized to fit your industry and site-specific needs, regardless of whether you have multiple sites in one location or hundreds worldwide.

Adapt your space for hybrid work

Designate which desks are available to reserve within Envoy’s hot desk booking software. Add hot desks to each location to minimize unused seats.

Bring people together onsite

Employees can book desks in team-designated neighborhoods or choose to sit near workplace buddies. See where others are sitting on the map by referencing their profile photos in the seating chart.

UI illustration showing desk availability
Illustrated graph showing desk utilization

Use your space efficiently

Plan ahead with Envoy analytics and adapt your workplace to work better for your team. Save money on resourcing and real estate with insights from desk booking analytics.

KEY FEATURES

Everything you need to set up flexible desk booking

Hot desk booking

Give your team the flexibility to choose where they sit to get the most out of the day

Desk hoteling

Allow employees to schedule a desk reservation by the hour, day, or week

Permanent desk assignments

Give certain employees a permanent seat assignment to use each day they’re onsite

Desk amenities

Empower employees to filter and book the perfect desk with what they need for the day

Neighborhoods

Highlight specific areas where teammates can sit together to work and collaborate

Workspace maps

Display an interactive map of your space so employees can easily find and book their desk

Mobile app

Make it easy for employees to find and book a desk directly from the Envoy mobile app

Desk analytics

Get insight into space usage so you can optimize your layout and lower real estate costs

Rolling out Desks was a no-brainer. We can allocate permanent desks to people who come in every day and leave hot desks open for hybrid employees.

ALEX PEZZULO

Senior Office and Facilities Manager at Conductor

Conductor icon in white

Create a workplace where people want to be

Make collaborating in-person the obvious choice by empowering employees to coordinate schedules, reserve desks and rooms, navigate the workplace, and file tickets from one intuitive app. Leverage unified data on workplace occupancy and space usage to make confident, cost-saving decisions.

Illustration of two office workers at their desks, large UI office map in the background.

Bring your team together to do their best work

Employees can see their coworkers' workplace schedules right in the Envoy app. Then book the right desk or meeting room for the task at hand.

Help everyone navigate onsite

Interactive workplace maps allow employees to find the people and the spaces they need to get work done.

Get a complete view of your workplace

Know who is planning to be onsite so you can right-size your space layout, staffing, and more to support your employees.

Make data-informed decisions

Analytics on your employees, visitors, desks, meeting rooms, and mailroom enable you to optimize your staffing and space usage.

FAQ

Still have questions?
We can help.

What is desk booking?

Desk booking, hot desk booking, or desk hoteling gives your employees the flexibility to book a desk for days when they work on-site. Desk booking is a popular tool hybrid workplaces use to optimize their space and usage.

What is hot desk booking software?

Envoy’s hot desk booking software makes it easy to create flexible and productive workplaces. By making desks available for hot desk booking, you give your employees the flexibility to book a desk for days when they come on-site. Your team can easily reserve desks to work productively on-site with Envoy’s desk booking mobile app or on the web.

Why use hot desk booking software for hybrid workplaces?

Envoy’s hot desk booking software makes running hybrid workplaces easy. Your employees can see when their colleagues are scheduled to work on-site and make a desk booking near them to collaborate efficiently in person.

Will hot desk booking software work for my office?

Envoy’s hot desk booking software works for any office-based business that seeks to offer flexibility and seamless collaboration within the workplace. Start a free trial to see for yourself how hot desk booking software can transform your office into a thriving and flexible workplace.

Can managers or admins book desks on behalf of others?

Workplace admins can do delegated desk booking on behalf of employees using Envoy’s hot desk booking software. This feature is ideal for admins to reserve a block of desks for an on-site event, ensure executives are seated with their prefered desk amenities, or that a visiting employee gets a good desk without knowing the local office layout.