Desk booking software to maximize your space
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How it works
Designate which desks are available
Determine which desks are available for hot desk booking, permanently assigned, or unavailable. Assign amenities to desks so employees can find and book their perfect desk for the day.
Employees book a desk from the Envoy app
Employees can book a desk by the hour, day, or week right from their phones. They have the flexibility to choose where to sit, depending on what they need to get done that day. Workplace admins can also book desks on behalf of their employees.
Automatically seat teammates near each other
Set up neighborhoods so teams can sit together. Automatically seat coworkers by function or project, giving them the flexibility to change desks if they prefer.
Make smarter decisions about your space
Get an accurate view of who and how many people plan to work onsite each day through Envoy’s hot desk booking software. Use these insights to right-size your layout to support your teams, minimize wasted space, and save on real estate costs.
Adapt your space for hybrid work
Designate which desks are available to reserve within Envoy’s hot desk booking software. Add hot desks to each location to minimize unused seats.
Bring people together onsite
Employees can book desks in team-designated neighborhoods or choose to sit near workplace buddies. See where others are sitting on the map by referencing their profile photos in the seating chart.
Use your space efficiently
Plan ahead with Envoy analytics and adapt your workplace to work better for your team. Save money on resourcing and real estate with insights from desk booking analytics.
Everything you need to set up flexible desk booking
Hot desk booking
Give your team the flexibility to choose where they sit to get the most out of the day
Desk hoteling
Allow employees to schedule a desk reservation by the hour, day, or week
Permanent desk assignments
Give certain employees a permanent seat assignment to use each day they’re onsite
Desk amenities
Empower employees to filter and book the perfect desk with what they need for the day
Neighborhoods
Highlight specific areas where teammates can sit together to work and collaborate
Workspace maps
Display an interactive map of your space so employees can easily find and book their desk
Mobile app
Make it easy for employees to find and book a desk directly from the Envoy mobile app
Desk analytics
Get insight into space usage so you can optimize your layout and lower real estate costs
ALEX PEZZULO
Senior Office and Facilities Manager at Conductor
Create a workplace where people want to be
Make collaborating in-person the obvious choice by empowering employees to coordinate schedules, reserve desks and rooms, navigate the workplace, and file tickets from one intuitive app. Leverage unified data on workplace occupancy and space usage to make confident, cost-saving decisions.
Bring your team together to do their best work
Employees can see their coworkers' workplace schedules right in the Envoy app. Then book the right desk or meeting room for the task at hand.
Help everyone navigate onsite
Interactive workplace maps allow employees to find the people and the spaces they need to get work done.
Get a complete view of your workplace
Know who is planning to be onsite so you can right-size your space layout, staffing, and more to support your employees.
Make data-informed decisions
Analytics on your employees, visitors, desks, meeting rooms, and mailroom enable you to optimize your staffing and space usage.
Explore more about going hybrid with Envoy
Recent data shows a shift towards permanent desks, suggesting a preference for a more stable office environment that enhances productivity, focus, and a sense of community.
Hear from two workplace experts on how they use data to make more informed decisions about their spaces and resources.
Learn how Envoy helps companies leverage workplace analytics with data-enriched maps, passive data capture and advanced reporting.
Still have questions?
We can help.
Desk booking, hot desk booking, or desk hoteling gives your employees the flexibility to book a desk for days when they work on-site. Desk booking is a popular tool hybrid workplaces use to optimize their space and usage.
Envoy’s hot desk booking software makes it easy to create flexible and productive workplaces. By making desks available for hot desk booking, you give your employees the flexibility to book a desk for days when they come on-site. Your team can easily reserve desks to work productively on-site with Envoy’s desk booking mobile app or on the web.
Envoy’s hot desk booking software makes running hybrid workplaces easy. Your employees can see when their colleagues are scheduled to work on-site and make a desk booking near them to collaborate efficiently in person.
Envoy’s hot desk booking software works for any office-based business that seeks to offer flexibility and seamless collaboration within the workplace. Start a free trial to see for yourself how hot desk booking software can transform your office into a thriving and flexible workplace.
Workplace admins can do delegated desk booking on behalf of employees using Envoy’s hot desk booking software. This feature is ideal for admins to reserve a block of desks for an on-site event, ensure executives are seated with their prefered desk amenities, or that a visiting employee gets a good desk without knowing the local office layout.