Make your space work for your team

Meet the smart conference room scheduling software that frees up unused space and makes it easy to find and book the right room for the task at hand.
Illustration of an office using Envoy Rooms.

How it works


Find a room

Use green, yellow, and red indicators outside of each room to easily find an available meeting space–or use the Envoy mobile app to search and find the closest available room.

Mobile UI interface showing room booking.

Check in

Whether you're already in the room or across the office, secure your space by checking in. Confirm your room by tapping check-in at the room or directly in Slack.

UI snippet showing pending room booking

Free up space

No longer need your room? Quickly free up space for others looking to meet with auto-released rooms or by ending your meeting early.

UI snippet showing room is in use.

Make smart decisions about your space

Know which rooms and amenities are most popular to optimize your space management.

UI illustration showing room analytics
UI snippet showing room booking and calendar functionality

Book a room without breaking a sweat

Use Envoy Mobile, Google Calendar, Office 365, or the display by the door to book a meeting room where and when you need it.

Discover more space

With check-in reminders and nudges to book smaller rooms, you can ensure everyone can find and book the rooms they need onsite.

Product UI notification for downsizing meeting room
UI graphic showing room usage analytics

Make decisions based on data, not just instinct

Turn analytics about room usage and scheduling into insights that help you make smart decisions about space management, workplace design, and costs.


Everything you need to find and book rooms

Space usage analytics

Make smarter decisions about your space with analytics on rooms usage

Check-in and end meeting

Secure your room by checking in and then free up space for others by tapping end meeting

Schedule displays

Clearly display a room’s upcoming schedule and book from right outside open rooms

Color-coded availability

Easily find an available space with green, yellow, and red indicators at each room

Privacy controls

Hide meeting names to protect sensitive meetings

Mobile booking

Find and book the nearest available room from the Envoy mobile app with location-based functionality

Chat notifications

Get check-in alerts and nudges to book smaller spaces or release unneeded rooms via Slack or Teams

Admin alerts

Receive immediate alerts via email if a room ever goes offline

Since implementing Rooms, I've seen less conflict over bookings, less friction, and more employee happiness.


Senior Office and Facilities Manager

Mixmax icon in white

Create a workplace where people want to be

Make collaborating in-person the obvious choice by empowering employees to coordinate schedules, reserve desks and rooms, navigate the workplace, and file tickets from one intuitive app. Leverage unified data on workplace occupancy and space usage to make confident, cost-saving decisions.

Illustration showing workers at their desks, each with Envoy Rooms notifications.

Bring your team together to do their best work

Employees can see their co-workers' workplace schedules right in the Envoy app. Then book the right desk or meeting room for the task at hand.

Help everyone navigate onsite

Interactive workplace maps allow employees to find the people and the spaces they need to get work done.

Get a complete view of your workplace

Know who is planning to be on-site so you can right-size your space layout, staffing, and more to support your employees.

Make data-informed decisions

Analytics on your employees, visitors, desks, meeting rooms, and mailroom can help you make more informed decisions about your staffing and space usage.


Still have questions?
We can help.

What is space management?

Space management involves auditing, tracking and managing your company’s physical space, such as floor planning, meeting room design and desk arrangements. It’s critical when managing a fully onsite or hybrid workforce.

Why use space management software?

Space management software helps workplaces make the most efficient use of their office space. Create thriving hybrid workplaces when you make it easy for employees to see who else is coming into the office, book meeting rooms and reserve a desk.

Who needs space management software?

Any workplace that has a physical office for full time or hybrid employees. It makes it easy for employees to book desks and meeting rooms to work together in person. Workplace admins benefit by having the data they need to make informed decisions on their real estate portfolio, office layout, cleaning schedules and staffing.