Make your space work for your team
How it works
Find a room
Use green, yellow, and red indicators outside of each room to easily find an available meeting space–or use the Envoy mobile app to search and find the closest available room.
Check in
Whether you're already in the room or across the office, secure your space by checking in. Confirm your room by tapping check-in at the room or directly in Slack.
Free up space
No longer need your room? Quickly free up space for others looking to meet with auto-released rooms or by ending your meeting early.
Make smart decisions about your space
Know which rooms and amenities are most popular to optimize your space management.
Book a room without breaking a sweat
Use Envoy Mobile, Google Calendar, Office 365, or the display by the door to book a meeting room where and when you need it.
Discover more space
With check-in reminders and nudges to book smaller rooms, you can ensure everyone can find and book the rooms they need onsite.
Make decisions based on data, not just instinct
Turn analytics about room usage and scheduling into insights that help you make smart decisions about space management, workplace design, and costs.
Everything you need to find and book rooms
Space usage analytics
Make smarter decisions about your space with analytics on rooms usage
Check-in and end meeting
Secure your room by checking in and then free up space for others by tapping end meeting
Schedule displays
Clearly display a room’s upcoming schedule and book from right outside open rooms
Color-coded availability
Easily find an available space with green, yellow, and red indicators at each room
Privacy controls
Hide meeting names to protect sensitive meetings
Mobile booking
Find and book the nearest available room from the Envoy mobile app with location-based functionality
Chat notifications
Get check-in alerts and nudges to book smaller spaces or release unneeded rooms via Slack or Teams
Admin alerts
Receive immediate alerts via email if a room ever goes offline
MARIO RAMIREZ
Senior Office and Facilities Manager
Create a workplace where people want to be
Make collaborating in-person the obvious choice by empowering employees to coordinate schedules, reserve desks and rooms, navigate the workplace, and file tickets from one intuitive app. Leverage unified data on workplace occupancy and space usage to make confident, cost-saving decisions.
Bring your team together to do their best work
Employees can see their co-workers' workplace schedules right in the Envoy app. Then book the right desk or meeting room for the task at hand.
Help everyone navigate onsite
Interactive workplace maps allow employees to find the people and the spaces they need to get work done.
Get a complete view of your workplace
Know who is planning to be on-site so you can right-size your space layout, staffing, and more to support your employees.
Make data-informed decisions
Analytics on your employees, visitors, desks, meeting rooms, and mailroom can help you make more informed decisions about your staffing and space usage.
Explore more about reopening with Envoy
Meeting room reservation should be a breeze. Here’s how to make it that way.
Learn how to select and implement a meeting room reservation system in your workplace.
Meeting management tips to reduce “ghost” rooms
As the number of employees coming into the office starts to tick up, you can expect a lot more demand for meeting rooms.
Room to do more: Discover more space with smart nudges and new analytics
With Envoy Rooms' new Space Saver solutions, you can discover even more space and access analytics to design a workplace that works for everyone.
Still have questions?
We can help.
Space management involves auditing, tracking and managing your company’s physical space, such as floor planning, meeting room design and desk arrangements. It’s critical when managing a fully onsite or hybrid workforce.
Space management software helps workplaces make the most efficient use of their office space. Create thriving hybrid workplaces when you make it easy for employees to see who else is coming into the office, book meeting rooms and reserve a desk.
Any workplace that has a physical office for full time or hybrid employees. It makes it easy for employees to book desks and meeting rooms to work together in person. Workplace admins benefit by having the data they need to make informed decisions on their real estate portfolio, office layout, cleaning schedules and staffing.