Unified resource booking for modern workplaces
Make onsite days easier with one streamlined way to book desks, rooms, and parking while turning daily bookings into actionable workplace insights.
Why teams choose Envoy for resource booking
Always know who's onsite
With Envoy Visitors, you can maintain an up-to-date log of everyone who enters your facilities and identify when visitors have left, via features such as automated sign-out. You also have access to all your visitor data, centralized within an easy-to-use dashboard.
Customize access control
Set clear access restrictions to your workplace and its sensitive areas based on specific criteria, such as appearing on a blocklist or failing to meet entry requirements. Envoy can connect with your building's access control and WiFi systems so that only approved people can come onsite.
Surface and share insights
Access global and location-level data to decide whether to grow, downsize, or close an office in a particular area. With Envoy Visitors, you can generate reports from the data the system collects and send them to the right stakeholders.
Seamless visitor experience
Identify your busiest days, peak hours, and locations with the most foot traffic so you can allocate staff and resources accordingly. As your business scales, Envoy Visitors can be customized to fit your industry and site-specific needs, regardless of whether you have multiple sites in one location or hundreds worldwide.
Desks
Make flexible work feel effortless. Employees can book desks for a day or longer near teammates they collaborate with, while admins use booking insights to adjust layouts as needs evolve.
Learn about desk bookingRooms
Free up meeting space automatically with conference room scheduling software. Smart reminders, check-ins, and auto-release reduce no-shows, so teams can book the rooms they need without friction.
Learn about room booking
Parking
Take the stress out of arriving onsite. Flexible parking bookings, live maps, and auto-release make arrivals smoother for employees and give admins data to adjust policies with confidence.
A better resource booking system for workplaces
Make booking easier for employees and running the workplace easier for admins with Envoy’s resource booking solution.
Desk booking
Set seating policies, manage neighborhoods, and support flexible schedules without spreadsheets or manual sign-ups.
Room booking
Use flexible check-in windows and auto-release to reduce unused rooms and improve availability.
Parking booking
Manage daily parking assignments, accessibility and EV spots, and keep arrivals predictable.
Notifications & reminders
Send automated nudges for desk and room bookings to free up unused space and reduce follow-ups.
Easy reservations
Let employees book the right resource from the Envoy mobile app, Google Calendar, or Outlook.
Operational insights
Track how workplace resources are used and spot trends to guide proactive planning and workplace utilization.
Workplace maps
Visualize layouts, label team areas, and help employees navigate—without manually updating floor plans.
Smart auto-release
Optimize your resources by automatically reopening unused desks, rooms, and parking so resources don't sit idle.
As a global company, we have employees traveling from one location to another. Having the desk feature and being able to manage the visitors from other locations has been the key.
Turn resource bookings into better workplace decisions
Envoy’s resource booking software helps teams create smoother onsite experiences, efficiently use space, and make workplace decisions with confidence.
Plan onsite days with confidence
Let teams see available desks, rooms, and parking so they can plan around the people and resources they need.
Use space more efficiently
Automatically free up unused desk, room, and parking bookings to match real demand.
Reduce daily admin work
Replace spreadsheets and manual coordination with automated resource booking.
Make changes with real data
Understand attendance and utilization trends so workplace changes are backed by data, not guesswork.
Learn more about workplace resource booking with Envoy
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Kickstart your journey to a more efficient and productive office with our intro to workplace analytics.
Still have questions?
We can help.
A resource booking system lets employees reserve shared workplace resources—like desks, meeting rooms, and parking—so they can plan onsite days with confidence while helping teams use space more efficiently.
Employees book available resources through a single interface, while automated rules like reminders and auto-release prevent unused bookings. Admins gain visibility into real usage patterns to guide smarter workplace decisions.
Envoy allows employees to book desks, meeting rooms, and parking—all from one unified platform.
Yes. Envoy brings desk booking, room scheduling, and parking reservations together in one place, eliminating the need for separate tools or manually updating spreadsheets.
Envoy makes it easy for employees to book resources for a day or longer, sit near teammates, and plan hybrid schedules—while giving admins the data they need to adapt layouts as work patterns change.
Yes. Employees can book desks and rooms based on when they plan to be onsite, supporting rotating teams, flexible schedules, and multi-day bookings.
Envoy uses smart automation like check-ins, reminders, and auto-release to reopen unused desks and rooms, ensuring space doesn’t sit idle.
If a desk, room, or parking space isn’t checked into, Envoy can automatically release it so others can book it.
Envoy connects resource booking to a broader workplace platform, turning everyday bookings into actionable insights and reducing tool sprawl across teams.
Using one platform gives employees a simpler booking experience and gives admins unified data across desks, rooms, and parking—so teams can plan ahead, optimize space usage, and make smarter decisions as the business grows.
Yes. Envoy turns booking activity into clear insights on attendance, utilization, and demand so workplace teams can make informed decisions.
Teams can adjust seating layouts, optimize room availability, refine parking policies, and plan future workplace changes based on real usage data.
Yes. Employees can book desks, rooms, and parking from the Envoy mobile app, Google Calendar, or Microsoft Outlook.
Yes. Envoy integrates directly with Google Calendar and Microsoft Outlook to make booking fast and familiar.
Yes. And as teams use Envoy more, booking data becomes more valuable—powering better insights, smoother operations, and more confident workplace decisions.
Employees can reserve parking spaces in advance using live maps, while admins track usage trends to adjust parking availability and policies.
Yes. Envoy provides parking usage data that helps teams understand demand and plan more effectively.
Yes. Envoy supports multiple offices and locations, making it easy to manage resources consistently across a global workplace.
Admins can manage desks, rooms, and parking across locations from a single dashboard, with shared visibility and reporting.
Envoy’s resource booking is built as part of the Envoy Workplace platform, so it natively integrates with other Envoy tools like Visitors, Deliveries, Maps, and Analytics.