The visitor management system that welcomes and protects
Welcome guests with reliable visitor management system that keeps your workplace safe, compliant, and productive.
Everything you need to welcome visitors
Keep your workplace safe
Your front desk is your first line of defense. With Envoy’s visitor management software, you always know who’s onsite, when, and why. Screen guests in advance, allow only approved guests to enter, and maintain a safe, compliant environment across every location.
Save your team time
You no longer need to print and file paper documents, handwrite badges, or track down employees when their guests arrive. Automatically send details and verify or sign documents ahead of time, then alert hosts when visitors arrive. 96% of customers say Envoy’s visitor management system saves their teams time.
Impress every guest
Turn check-in into a great first impression. With a modern visitor management kiosk, custom branding, and contactless sign-in, guests feel welcome the moment they arrive.
Streamline approvals & denials
Set visitor requirements and automatically grant building access based on approval status. With Envoy, you can manage permissions directly within your visitor management system.
Scale operations globally
An enterprise visitor management solution gives you the control and visibility to manage every site from a single dashboard. Standardize processes, maintain compliance, and deliver a consistent experience worldwide.
Let your brand shine
You’ve worked hard to build your brand. Envoy makes it easy to bring that brand experience to life in your lobby across every touchpoint—on the tablet, in emails, and on visitor badges.
Meet complex compliance needs with a secure visitor management solution
Compliance shouldn’t slow down your day. Envoy captures and securely stores all the visitor data you need to stay audit-ready. Export logs instantly, verify visitor details, and keep a digital record of every check-in to simplify your next audit.
“Envoy has become a crucial piece of our business and give us rock solid, irrefutable evidence of visitor records we can use for audits.”
The features you need in a visitor management system
Envoy Visitors includes all the tools you need to manage every part of the visitor experience—from registration to reporting, compliance, and security.
- Registration
- Customizable sign-in
- Host notifications
- Visitor screening
- Block lists and ID scanning
- Analytics and reporting
- Photo capture
- Digital document signing
- Badge printing
- Access control integrations
- Capacity limits
- Customized branding
What is a visitor management system?
A visitor management system tracks everyone who enters your workplace. It records who they are, their visitor type, arrival times, and visit frequency. It also collects information ahead of time and securely stores it for audits or reporting. In short, a visitor management system helps you create a safer, more efficient, and more welcoming workplace.
Modern systems replace paper sign-in sheets with a digital, contactless check-in process, saving teams time and reducing errors. This allows your front desk and security staff to focus on creating a smooth, professional visitor experience.
Visitor management, the Envoy way
Create an exceptional first impression, safeguard your people and property, and ensure compliance. Envoy lets you invite, register, screen, and greet every visitor that comes through your doors.
How does a visitor management system work?
A digital visitor management system streamlines guest sign-in and back-office workflows. Here’s the process:
Step 1: Invite your visitor
Automatically notify guests ahead of their visit. Share directions, health verifications, or safety requirements.
Step 4: Hosts get notified about their guest
Your visitor management system instantly alerts the right host when their guest checks in, so no one’s left waiting in the lobby or wondering if their meeting has arrived.
Step 2: Your visitor signs-in when they arrive
Guests sign in via tablet or mobile app, capture a photo, and sign any required documents digitally.
Step 5: Greet your guest
Front desk teams and hosts know exactly who to welcome. Every visitor check-in feels personal, professional, and seamless.
Step 3: Security happens discreetly in the background
Your visitor check-in software will automatically screen visitors against block lists, watchlists, and invalid IDs, so you can rest assured that everyone onsite is supposed to be there.
The leading visitor management system
Don’t just take our word for it. Hear why G2 and customers recognize Envoy as a leader in visitor management.
“Envoy strikes a good balance between the high level of security we need and the open personality we’ve worked hard to create.”
Visitor management tips and best practices
Discover how to reduce the risk of outdated compliance by ensuring your practices are modern, scalable, and user-friendly.
Learn how you to take your organization from reactive to resilient as you dive into our top solutions for safety and compliance below and find out how Envoy protects you.
Learn which common workplace threats to look out for and how to keep your business safe.
Go beyond check-in with your visitor management system
Manage workplace capacity
Set capacity limits and keep count of how many people are onsite at any given time to prevent overcrowding.
Create a great candidate experience
Give candidates all the details they need for a seamless onsite interview experience. Automatically notify your host or recruiters so they’re never left waiting in the lobby.
“Envoy's visitor management system and automatic host notifications have given us 30% of our time back.”
Connect all your visitor data in one system
A visitor management system centralizes data securely in the cloud. Instantly access records for audits, reporting, or trend analysis. Better visibility helps you make informed decisions about your workplace and visitor policies.
“We have so many artists and visitors sign in. Envoy is a cool experience for them as it makes them feel special. It gives them that VIP feel.”
Still have questions about visitor management systems?
Why should my company use a visitor management system?
It automates check-ins, screens visitors, and ensures compliance—making every visit seamless while protecting your workplace and data. Envoy’s visitor management solution handles everything behind the scenes, from ID scanning to document signing, so every guest has a smooth, secure experience from arrival to exit.
Can a visitor management system replace a sign-in app or pen and paper logbooks?
Yes. A visitor management system handles invites, screening, building access, and check-ins—all digitally. It streamlines every step of the visitor process while providing a secure digital record for compliance, audits, and reporting—no paper logs required.
How can a visitor management system modernize our operations?
It reduces manual tasks, automates paperwork, and creates a faster, more professional experience for visitors and hosts. Your team gains back valuable time while guests enjoy a smooth, tech-enabled arrival. The result: higher efficiency and a stronger first impression.
Will a visitor management system improve our physical security?
Absolutely. Scan IDs, screen visitors, and integrate with access control and watchlists for full oversight. With a digital visitor management system like Envoy, every entry is verified, tracked, and stored securely—helping you strengthen on-site security with minimal effort.
Is a visitor management system customizable?
Yes. Customize sign-in flows, branding, and integrations to suit different visitor types and locations. Tailor every detail of your visitor management experience, from pre-registration questions to branded badges, so it fits your company’s operations and culture.
Can I create different sign-in flows for different types of visitors?
Yes. A best-in-class visitor management system lets you tailor the sign-in process for each visitor type—like candidates, contractors, or partners. Create unique flows with custom questions, documents, and branding, and apply them globally or by location for a consistent experience everywhere.
What type of companies use visitor management systems?
Companies of all sizes and industries—tech offices, manufacturing facilities, and global enterprises—use visitor management systems to scale safely and efficiently. Whether you’re managing one lobby or dozens worldwide, Envoy helps you streamline compliance, security, and visitor experiences across every site.
How do visitor management systems improve the visitor experience?
A digital visitor management system shows guests that your workplace is organized, secure, and modern. It speeds up check-in, notifies hosts automatically, and ensures every visitor feels expected and welcomed the moment they arrive.
Do more with Envoy’s workplace platform
Save time and design a workplace where you and your team want to be with Envoy’s workplace platform—Visitors, Protect, Deliveries, Rooms, and Desks.
Workplace
Help employees connect, collaborate, and stay productive onsite. Monitor space usage to adapt your workplace to work better for your team.
Rooms
Empower folks to reserve the right room for every meeting, from quick huddles to client presentations. Free up unused rooms automatically to keep collaboration flowing.
Desks
Give employees flexibility to book the desk that best suits their workday—near teammates or in a quiet zone—and track space usage to adapt your office layout.
Deliveries
Automate package tracking from drop-off to pickup. Employees get instant notifications so nothing piles up at the front desk.
Mobile
Manage your workplace from one app. Book desks and rooms, track visitors, and get notified when deliveries arrive—all in one place.
Integrations
Connect Envoy with 100+ workplace tools—from access control and Slack to security systems—to create one seamless workplace experience.
The visitor experience begins in the building lobby, not just the front door
Envoy Connect is a multi-tenant visitor management system that keeps your entire building secure and makes every check-in effortless—from the lobby to your office door.