Sign in unlimited visitors
If your front desk is always busy, you know that the little moments can add up to a lengthy sign-in process: a minute for visitors to sign your logbook, another to write their name tag, a few more to read and sign your NDA. On top of that, guests wait while your reception team tracks down the person they’re visiting.
When you’re focusing on the process, it hardly leaves time to connect with the visitor and provide a warm welcome. Envoy lets you put paperwork in the past. Your visitors simply sign in on the iPad, and we take care of the rest—from NDA signing and badge printing, to alerting employees when their visitors arrive.
Robust visitor sign-in features
Streamline visitor sign-in
Envoy helps you boost front desk efficiency. It makes sign-in a breeze, whether you have one or hundreds of visitors per day.
Make a better first impression
The customizable iPad app is an unexpected way to showcase your brand and wow guests with a modern first impression.
Know who's in the building
With automatic badge printing, photo capture and a real-time visitor dashboard, you’ll always know who’s authorized to be on-site.
Let Envoy notify your team when their guests arrive, and you’ll never waste time tracking down a visitor’s host again.
Envoy makes it simple for visitors to review and sign your NDA or waiver, either directly on the iPad or in advance.
With automatic badge printing, you'll always know who’s welcome in your office—and more importantly, who’s not.
Envoy caters to customers all around the world, so it's easy to display your iPad in one of our 17 supported languages.
Having a photo of each visitor can can prove invaluable in the case of a security incident or emergency.
Get an accurate picture of who’s in the building with sign-out. Guests can sign out on the iPad, or you can sign them out.
“We used to keep track of check-ins with a printed-out spreadsheet. We had no insight into what was going on and the receptionist was constantly running back and forth to check. Now she can spend time on more important tasks and still be confident that our members are getting the help they need.”—Valerie Ives, Branch Manager, Campus Center, USC Credit Union
Pre-registration simplifies sign-in
When you invite visitors in advance, sign-in gets even easier. Send visitors a custom invite with their meeting details, your address and a map, and custom arrival instructions—all in one easy step. And since your team knows who to expect, you’ll always be prepared for VIP guests and authorized visitors.
Visitors can pre-register
Visitors that receive your invite email can provide their sign-in details and sign your NDA all before they arrive. This ensures that your guests have plenty of time to read and review your important documents before signing.
Details appear automatically
When an invited visitor types their name on the iPad, Envoy will automatically populate their sign-in details. And if a visitor has already signed your legal document, they’ll simply skip the NDA step for an even faster sign-in experience.
Built to meet unique visitor needs
When a guest signs in, Envoy will “remember” if they have visited before. If they have, their sign-in fields will populate automatically. You can save returning visitors even more time by choosing to use the NDA and photo on file from their previous visit, too.
The Envoy visitor types feature is perfect if you need to customize the sign-in experience based on a guest’s purpose of visit. With multiple visitor types, you can present different sign-in fields or a different NDA, configure photo taking, badge printing and more.
Plus one sign-in
Envoy’s plus one sign-in feature allows your visitors to sign in with unlimited number of additional unspecified guests. This feature is perfect for large groups or tours, since one visitor will sign in on behalf of a larger group.
Pre-registration can be a huge help for large meetings or events. Invite attendees in advance, and when they arrive, simply sign in these visitors from the dashboard. They'll skip the iPad all together, but you can still print their badges and send host notifications.
From time to time, you may have VIP visitors that need to skip signing in on the iPad. For VIPs, you can manually create new visitor entries right from the dashboard, and you’ll have the option to print a badge and send a host notification.
Easy-to-access visitor data
When a visitor signs in, their entry details appear on your dashboard. Since Envoy is cloud based, this can be viewed from any computer or mobile device—no matter where you are. Plus with admin roles, you can grant dashboard access to the right members of your team.
Exports & compliance
Envoy has you covered whether you need to compile complex reports for compliance purposes or just want to have a complete record of your visitors. With just one click, you can export visitors by day or date range, or export your full visitor history.
Our built-in analytics dashboard displays live updates for your most important visitor stats. Easily check all-time analytics to see your total number of visitors and invites, or dig deeper into a specific date range for insights on your busiest day of the week or time of day.
Each employee in your directory can log into their personal dashboard to manage their visitors, invites and notification preferences. They can take advantage of these features on mobile too, with the Envoy Passport app.
Your data is yours. Envoy will never sell your data or contact your visitors without permission. We’ll store your data as long as you're a customer. If you choose to end your subscription, Envoy will retain your data for 30 days.