VISITOR MANAGEMENT SYSTEM
Visitor management software to secure the world’s most critical workplaces
Manage every visitor—from invite to check-in—with secure workflows, audit-ready records, and real-time insights.
Powering visitor management for thousands of teams worldwide
Built for regulated workplaces. Designed for seamless experiences.
Envoy brings enterprise-grade security and compliance together with a seamless guest experience, from invite to check-in. That’s why teams in data centers, manufacturing, and beyond rely on us to keep their facilities running smoothly.
Top-rated, enterprise-ready visitor management
Built for scale, security, and reliability. See why customers consistently rank Envoy as a leading visitor management solution on G2.
We would not be able to achieve our aspirational goals without a digital visitor management system. With Envoy, we’ve transitioned from pen and paper to a fully digital logging system… We’ve seen a 99% reduction in the time it takes [to pull visitor insights].”
Centralize visitor and contractor operations to reduce vulnerabilities
Reduce overhead with a unified solution
Manage visitor sign-ins, access, and compliance workflows from a single platform. Envoy reduces overhead and streamlines admin work across your facilities.
Learn about Envoy’s workplace platform
Maintain audit-ready digital records
Generate audit-ready reports in seconds and keep digital records up to date. Envoy makes it easy to access visitor data and compliance documentation, helping your team stay audit-ready—always.
Learn how Envoy helps teams stay compliantExpedite emergency response
See who’s onsite in real time and send alerts instantly. Envoy lets employees and guests confirm their safety via SMS, email, or in-app notifications, so your team can respond quickly and confidently during critical events.
Learn about emergency notifications
Connect to your existing tools
Connect Envoy to your existing systems—like Okta, Brivo, Lenel S2, email, digital NDAs, and access control—to streamline visitor management at any scale and make check-ins, approvals, and reporting seamless across your workplace.
Learn about Envoy’s integrationsEnterprise-grade features to secure your workplace
Customizable sign-in
Create multiple sign-in flows with tailored questions for each type of visit, so your team collects the right guest information every time.
Host notifications
Instantly notify employees via the Envoy mobile app or native channels when guests arrive, so they can meet and escort visitors.
Security integrations
Connect Envoy with your existing systems to support digital NDAs, access control, RFID badges, mobile QR codes, and more.
Identity verification
Verify visitor identities by scanning IDs and checking against internal blocklists and third-party watchlists.
Badge creation
Print visitor badges with photos, timestamps, host names, and your company logo so everyone onsite can easily identify guests.
Visitor audit trail
Maintain detailed, up-to-date visitor records automatically to ensure compliance, with exportable reports just a few clicks away.
Occupancy analytics
Track comprehensive visitor data and instantly share custom reports with stakeholders on a set schedule.
Digital documentation
Automatically provide and track required documents—like NDAs, quizzes, and training certifications—to reduce risk and stay compliant.
Still have questions?
We can help.
A visitor management system tracks who’s coming into your workplace and helps keep your site secure and compliant while creating a smooth check-in experience for guests. It replaces paper logbooks with a digital process that records visitor details and stores them securely. Envoy’s visitor management software lets visitors register, check in, sign documents, and notifies hosts when their guests arrive.
Visitor management is important because it helps workplaces stay compliant, maintain safety, record who is on site, and ensure audit-readiness. A system that replaces manual sign-ins reduces errors and saves time while giving security teams and hosts better visibility. Envoy’s solution also automates host alerts and document signing so teams can focus less on administrative tasks and more on other priorities.
Visitor management works by letting guests pre-register or sign in when they arrive using a tablet or kiosk, capturing their information and any required documents. The software securely stores visitor details, screen guests if needed, and alerts hosts automatically. With Envoy, you can customize the check-in flow and view visitor records and reports in a central dashboard.
When signing in digitally, visitors typically provide their name, contact information, the person they’re visiting, and the time of arrival; workplaces can require additional fields or documents as needed. Envoy lets teams customize the sign-in fields based on what information they need to collect and shows this data in the visitor log.
Yes. With a digital visitor management system like Envoy, sign-in sheets are replaced with an electronic check-in process that captures visitor information securely and stores it in the system. This eliminates paper logs and makes it easier to search, filter, and export visitor data for compliance and reporting.
Explore more visitor management resources
In this blog post, we go over the issues associated with managing too many disparate systems and how a VMS eliminates redundant point solutions.
Learn how Envoy Visitor Assessments help you turn your front desk into the first checkpoint for compliance and safety.
In this blog post, we cover the benefits and challenges of using blocklists, how they work, and how to use them to secure your workplace.