Visitor management for data centers
Control who comes onsite, maintain audit-ready logs, and protect every facility with a secure, modern visitor platform built for high-security environments.
Why data centers need a secure visitor management system
Between visitor, vendor, and technician sign-ins, operational load adds up fast. Manual processes make it tough to stay on top of security and maintain audit-ready records—leaving teams scrambling.
Strict access requirements
Unauthorized entry is a major threat. Data centers need a system that verifies identity, enforces pre-approvals, and ties every visit to the right areas and permissions.
Frequent contractor and tenant visits
Traffic is constant—from technicians to tenant customers. Without a clear workflow, teams lose visibility into who’s onsite, why they’re there, and whether they’re cleared.
High-stakes audit trails
SOC 2 and ISO standards demand accurate, time-stamped records. Spreadsheets and paper logs can’t deliver the consistency or retention auditors expect.
Badge management complexity
Managing temporary, time-bound, and visitor badges across multiple secure areas is complex. Manual workflows create bottlenecks and increase the chance of error.
Security-first visitor management for critical infrastructure
Envoy gives data centers a secure, automated way to verify visitors, manage access, and keep accurate records across every facility—all while keeping workflows tight and controlled.
Secure, verified check-in
Capture IDs, require NDAs, and confirm visit details before anyone arrives onsite. Automated verifications ensure only approved individuals enter secure areas.
Automated audit trails
Envoy keeps detailed logs of who arrived, when they checked in, which areas they accessed, and who approved them—giving teams complete, audit-ready visibility.
Access control integrations
Sync visitor approvals with Brivo, LenelS2, or Openpath to issue time-limited badges, control restricted areas, and revoke access in seconds.
Contractor workflows with pre-registration
Pre-register vendors, assign required documentation, and confirm training or certifications before arrival so visits are smooth and secure.
How Envoy supports visitor management for data centers
Always know who's onsite
With Envoy Visitors, you can maintain an up-to-date log of everyone who enters your facilities and identify when visitors have left, via features such as automated sign-out. You also have access to all your visitor data, centralized within an easy-to-use dashboard.
Customize access control
Set clear access restrictions to your workplace and its sensitive areas based on specific criteria, such as appearing on a blocklist or failing to meet entry requirements. Envoy can connect with your building's access control and WiFi systems so that only approved people can come onsite.
Surface and share insights
Access global and location-level data to decide whether to grow, downsize, or close an office in a particular area. With Envoy Visitors, you can generate reports from the data the system collects and send them to the right stakeholders.
Seamless visitor experience
Identify your busiest days, peak hours, and locations with the most foot traffic so you can allocate staff and resources accordingly. As your business scales, Envoy Visitors can be customized to fit your industry and site-specific needs, regardless of whether you have multiple sites in one location or hundreds worldwide.
Trusted by data centers
FRANK KOTRUS
Group Vice President of Technical Operations at Raxio Group
Run your data centers from one workplace ecosystem
Workplace
Get a centralized view of who’s onsite across all facilities and ensure security teams always know who’s inside restricted areas.
Learn about Envoy Workplace
Visitors
Streamline secure check-ins, enforce approvals, and maintain audit-ready logs that support compliance and business continuity.
Learn about Envoy VisitorsEmergency Notifications
Notify onsite teams and contractors instantly during outages, maintenance events, or security incidents.
Learn about Envoy’s Emergency Notifications
Still have questions?
We can help.
A data center visitor system ensures only authorized visitors, vendors, and contractors can access your space. It handles ID checks, pre-approvals, badge management, and audit-ready logs to keep your facilities secure.
Envoy keeps detailed, exportable visit records, enforces approvals, and makes it easy to stay on top of SOC 2, ISO 27001, and other data center compliance requirements—so audits are simpler and stress-free.
Yes. Envoy makes it easy to pre-register contractors, verify their identity, check required documents, and grant time-limited access—keeping vendor activity secure and compliant.
Envoy offers secure access control integrations—including Brivo, LenelS2, and Openpath—so you can issue temporary credentials, enforce zone restrictions, and instantly revoke access when a visit ends.
Visitor data is protected with encryption, role-based permissions, and strict retention policies. Envoy also keeps full audit trail visitor logs, making it easy to see who checked in, when, and where.
Yes. Envoy can issue time-limited visitor badges, sync with access control for credential activation, and track badge status across facilities.