Manage from your dashboard

Paper visitor logs may help you capture visitor names, but they don’t make it easy to share this data or pull actionable insights. With analog systems, it’s hard to get an accurate picture of who’s signing in.

Envoy’s robust cloud-based visitor registration system displays your visitor data on a real-time dashboard. This powerful and intuitive feature lets you manage locations, configure account settings and much more.

Easy to access visitor data

Real-time visitor dashboard

When a visitor signs in, their details appear on the visitor dashboard. The calendar view makes it easy to navigate by day, or you can simply search for a specific sign-in to view visitor photos, sign-in times, signed legal documents and other details.

Security guard access

Many companies contract with outside security firms, but want to ensure their sensitive visitor information is protected. Envoy’s security guard option provides read-only access to a list of the day’s invited visitors. This way, your security firm can always see which visitors are expected, estimated arrival time, host details and private notes. If you’re online, this list will update to accommodate any last minute invites.

Analytics dashboard

Our built-in analytics dashboard displays live updates for your most important visitor stats. Easily check all-time analytics to see your total number of visitors and invites, or dig deeper into a specific date range for insights on your busiest day of the week or time of day.

Invite dashboard

With our pre-registration feature, you can send a detailed invite email and speed up sign-in. And since admins can see invite details, including private notes, they can easily prepare for VIP visitors and other authorized guests.

Security without the intimidation factor

Invite dashboard

With pre-registration, you can send a detailed invite email and speed up sign-in. Pre-registration can play a key role in your security procedures, too. When an invite is created, it appears on the invites dashboard. Since admins can see invite details, including who created the invite and the private notes, it’s easy to know a visitor is authorized.

Security guard access

Many companies contract with outside security firms, but want to ensure their sensitive visitor information is protected. Envoy’s security guard option provides read-only access to a list of the day’s invited visitors. This way, your security firm can always see which visitors are expected, estimated arrival time, host details and private notes. If you’re online, this list will update to accommodate any last minute invites.

“We used to keep track of check-ins with a printed-out spreadsheet. We had no insight into what was going on and the receptionist was constantly running back and forth to check. Now she can spend time on more important tasks and still be confident that our members are getting the help they need as quickly as possible.”

—Valerie Ives, Branch Manager, USC Credit Union Campus Center

Account configuration and management hub

Account setup and configuration

As an Envoy admin, you’ll use the web dashboard to configure your account—from the design of your iPad’s welcome screen and custom sign-in fields, to your legal document and company-wide notification preferences. Your dashboard is more than just where visitor information is stored; it’s the central hub for your Envoy account.

Directory management

Employees names, phone numbers and email addresses are stored in your directory, which allows you utilize features like host notifications and pre-registration. Keep this directory up to date by uploading contact information, or manage it automatically with one of our helpful directory services integrations.

Device management

Envoy’s device management allows you to monitor the status of your iPads and printers from anywhere. Check at-a-glance to see if any iPads are offline or require updates.

Centralized management

If you have multiple offices, it’s easy to manage them all within Envoy. Admins with global permissions can easily manage visitors and invites, configure account settings and monitor device statuses for all locations, all from the cloud.

The right access for everyone

Desktop and mobile access

The dashboard can be viewed from any computer or mobile device, making it easy to keep everyone in the loop about who’s in the building. In case of emergency or evacuation, it’s easy to access your visitor dashboard on mobile to get a real-time headcount of guests and make sure they’re safe.

Role-based administration

Large teams with multiple Envoy locations often benefit from our role-based administration feature, which allows you to provide the right Envoy access to specified team members. Your onsite teams can access their specific location’s information, and you can grant global permissions to individuals who need to manage the full system.

Employee access

Each employee in your directory can log into their personal dashboard to manage their visitors, invites and notification preferences. They can take advantage of these features on mobile too, with the Envoy Passport app for iPhone or Android.

Ready to try it out?

With Envoy, dashboard management is a breeze. See how it can work for your company.

Check out more features

Cloud storage

Learn more →

Location management

Learn more →

Pre-registration

Learn more →