Protect what matters most, automate the rest
Simplify visitor check-in, strengthen security, and stay compliant with Envoy’s enterprise-grade visitor management software.
Everything you need to welcome visitors
Keep your workplace safe
Your front desk is your first line of defense. With Envoy’s digital visitor management system, you always know who’s onsite, when, and why. Screen guests ahead of time, allow only approved visitors in, and keep every location safe and compliant.
Save your team time
Workflows run smoother when you cut busywork. Envoy automates registration, document signing, and host alerts, cutting out manual steps—and 96% of customers say it saves them time.
Impress guests
Envoy’s visitor check-in software helps you set the right tone from the moment guests arrive. Custom branding and contactless sign-in ensure every visitor steps into a polished, seamless experience.
Streamline approvals & denials
Set visitor requirements and automatically grant access based on approval status. With Envoy, you can manage permissions directly within your visitor check-in software and keep the process simple at every site.
Scale operations globally
Envoy’s enterprise-grade visitor management solution gives you the control and visibility to manage every site from a single dashboard. Standardize processes, maintain compliance, and deliver a consistent experience worldwide.
Let your brand shine
Envoy makes it easy to bring your brand experience to life—across every tablet, email, and visitor badge—so you can reinforce your company’s identity from the moment a guest arrives.
Meet complex compliance needs with a secure visitor management system
Compliance shouldn’t slow down your day. Envoy’s visitor management software captures, verifies, and securely stores all the visitor data you need to stay audit-ready. Export logs capture visitor details and keep a digital record of every check-in to simplify your next audit.
“Envoy has become a crucial piece of our business and give us rock solid, irrefutable evidence of visitor records we can use for audits.”
Built for seamless & secure check-ins
Envoy provides everything you need to manage the visitor experience—from registration and check-in to reporting, compliance, and security.
- Registration
- Customizable sign-in
- Host notifications
- Visitor screening
- Block lists and ID scanning
- Analytics and reporting
- Photo capture
- Digital document signing
- Badge printing
- Access control integrations
- Capacity limits
- Customized branding
What is a visitor management system?
A visitor management system tracks who’s coming into your workplace, helps keep your site secure and compliant, and creates a smooth, welcoming experience for every guest.
Guests can check in digitally, either ahead of time or when they arrive, and all their information is stored securely.
Visitor management, the Envoy way
Create an exceptional first impression, safeguard your people and property, and ensure compliance. Envoy lets you invite, register, screen, and greet every visitor that comes through your doors.
How does a visitor management system work?
The right system streamlines guest sign-in and back-office workflows. Here’s the process:
Step 1: Invite your visitor
Automatically notify guests ahead of their visit. Share directions, access details, or any requirements they need to know beforehand.
Step 2: Check in your visitor
Guests sign in via tablet or mobile app, capture a photo, and sign any required documents digitally.
Step 3: Screen your visitor automatically
Your system will automatically screen visitors against block lists, watchlists, and invalid IDs, so you can rest assured that everyone onsite is supposed to be there.
Step 4: Notify hosts instantly
The software instantly alerts the right host when their guest checks in, so no one’s left waiting in the lobby or wondering if their meeting has arrived.
Step 5: Greet your guest
Front desk teams and hosts know exactly who to welcome. Every visitor check-in feels personal, professional, and seamless.
The visitor management system businesses trust most
Find out why both G2 and customers recognize Envoy as the leading visitor management system.
“Envoy strikes a good balance between the high level of security we need and the open personality we’ve worked hard to create.”
Visitor management tips and best practices
Discover how to reduce the risk of outdated compliance by ensuring your practices are modern, scalable, and user-friendly.
Learn how you to take your organization from reactive to resilient as you dive into our top solutions for safety and compliance below and find out how Envoy protects you.
Learn which common workplace threats to look out for and how to keep your business safe.
Go beyond check-in with your visitor management system
Manage workplace capacity
Set capacity limits and keep count of how many people are onsite at any given time to prevent overcrowding.
Create a great candidate experience
Give candidates all the details they need for a seamless onsite interview experience. Automatically notify your host or recruiters so they’re never left waiting in the lobby.
“Envoy's visitor management system and automatic host notifications have given us 30% of our time back.”
Connect all your visitor data in one system
A visitor management system centralizes data securely in the cloud. Instantly access records for audits, reporting, or trend analysis. Better visibility helps you make informed decisions about your workplace and visitor policies.
“We have so many artists and visitors sign in. Envoy is a cool experience for them as it makes them feel special. It gives them that VIP feel.”
Still have questions about visitor management systems?
Why should my company use a visitor management system?
It automates check-ins, screens visitors, and ensures compliance—making every visit seamless while protecting your workplace and data. Envoy’s visitor management system handles everything behind the scenes, from ID scanning to document signing, so every guest has a smooth, secure experience from arrival to exit.
Can a visitor management system replace a sign-in app or pen and paper logbooks?
Yes. A visitor management system handles invites, screening, building access, and check-ins—all digitally. It streamlines every step of the visitor process while providing a secure digital record for compliance, audits, and reporting—no paper logs required.
How can a visitor management system modernize our operations?
It reduces manual tasks, automates paperwork, and creates a faster, more professional experience for visitors and hosts. Your team gains back valuable time while guests enjoy a smooth, tech-enabled arrival. The result: higher efficiency and a stronger first impression.
Will a visitor management system improve our physical security?
Absolutely. Scan IDs, screen visitors, and integrate with access control and watchlists for full oversight. With a digital visitor management system like Envoy, every entry is verified, tracked, and stored securely—helping you strengthen on-site security with minimal effort.
Is a visitor management system customizable?
Yes. Customize sign-in flows, branding, and integrations to suit different visitor types and locations. Tailor every detail of your visitor management experience, from pre-registration questions to branded badges, so it fits your company’s operations and culture.
Can I create different sign-in flows for different types of visitors?
Yes. A best-in-class visitor management system lets you tailor the sign-in process for each visitor type—like candidates, contractors, or partners. Create unique flows with custom questions, documents, and branding, and apply them globally or by location for a consistent experience everywhere.
What type of companies use visitor management systems?
Companies of all sizes and industries—tech offices, manufacturing facilities, and global enterprises—use visitor management systems to scale safely and efficiently. Whether you’re managing one lobby or dozens worldwide, Envoy helps you streamline compliance, security, and visitor experiences across every site.
How do visitor management systems improve the visitor experience?
A digital visitor management system shows guests that your workplace is organized, secure, and modern. It speeds up check-in, notifies hosts automatically, and ensures every visitor feels expected and welcomed the moment they arrive.
Do more with Envoy’s workplace platform
Save time and design a workplace where you and your team want to be with Envoy’s workplace platform—Visitors, Protect, Deliveries, Rooms, and Desks.
Workplace
Help employees connect, collaborate, and stay productive onsite. Monitor space usage to adapt your workplace to work better for your team.
Rooms
Empower folks to reserve the right room for every meeting, from quick huddles to client presentations. Free up unused rooms automatically to keep collaboration flowing.
Desks
Give employees flexibility to book the desk that best suits their workday—near teammates or in a quiet zone—and track space usage to adapt your office layout.
Deliveries
Automate package tracking from drop-off to pickup. Employees get instant notifications so nothing piles up at the front desk.
Mobile
Manage your workplace from one app. Book desks and rooms, track visitors, and get notified when deliveries arrive—all in one place.
Integrations
Connect Envoy with 100+ workplace tools—from access control and Slack to security systems—to create one seamless workplace experience.
The visitor experience begins in the building lobby
Envoy Connect is a multi-tenant visitor management system that keeps your entire building secure and makes every check-in effortless—from the lobby to your office door.