An agile workspace is designed to support employees who have flexible working schedules. It provides them with the physical space, technologies, and policies to be productive no matter what kind of work they need to complete. At the core of an agile workspace is adaptability. That’s what makes it the ideal workspace for all kinds of flexible work models, such as hybrid work. Below we’ll take a look at some of the key features of agile workspaces:
- Space type options – Agile workspaces provide employees a variety of space types. This might include quiet spaces where employees can work in private without any interruptions. Collaboration areas are another popular type of space for employees to work on projects with their teams. In some agile workspaces, there’s even informal meeting areas where employees can take breaks and have casual conversations. Many of these spaces are designed to adapt to different needs using furniture like sliding panels, rolling desks, and moveable monitors.
- Flexible seating options – With flexible seating, employees can choose where they want to sit. They’re not restricted to a single desk, workstation, or meeting room. Many companies with flexible seating use hot desking, a system that empowers employees to book a desk in the workplace where they work best. Flexible seating can also refer to the type of seating available in the workplace. For example, a company might offer standing workstations that allow employees to stay on their feet and sit when they prefer. They might also offer barstools, couches, and booths to give employees more seating choices.
- Technology that enables flexibility – The technologies employees and workplace teams use can make or break an agile workspace. These tools can help employees find the right workspace, adapt it to their needs, and have a smooth work experience. For example, an agile room booking system can help employees find the right room fast. Some even provide workplace admins analytics on space usage so they can be smarter about how they organize their space. Other technologies that enable agile work environments include hot desk booking software, high-quality audio and video tools, and AR/VR technologies. Even workplace safety tools (touchless sign-in, access control, and infrared temperature screenings to name a few) help keep the workplace agile by ensuring employees can check into work safely without hassle.
- Workplace policies and processes – Agile workspaces are also supported by workplace policies and processes. These “rules of work” ensure that employees help maintain a space that’s flexible for everyone. Policies and processes will differ depending on the company, but in general, they include:
- A standard process for signing in to work on-site
- Best practices for using meeting rooms and other workspaces
- Guidelines for sharing feedback on the workplace
- General workplace conduct policies and safety procedures
When designed well, an agile workspace maximizes flexibility and minimizes constraints. Teams that get the most out of this working environment provide the space, technologies, and workplace policies and processes to support it.