Modern workplace management

Workplace management for life sciences

Give your teams the clarity they need to collaborate, stay compliant, and make flexible work seamless with life sciences workplace software.

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Illustration of an analytics dashboard.

The #1 life sciences workplace software for biotech and pharmaceutical companies

Spark TherapeuticsTenaya TherapeuticsShionogiUnited Therapeutics CorporationTravere TherapeuticsLundbeckPharmaEssentiaRocheJazz PharmaceuticalsOcta PharmaResiliencePacBioAstellasIGM biosciencesAcadia
Key challenges

Why life sciences teams need purpose-built workplace tools

Labs have their own rhythm. Schedules shift, access changes, and shared equipment is always in motion—but many teams are stuck with systems that weren’t built to keep up.

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Scheduling doesn’t match lab workflows

Research teams juggle bench rotations, shared equipment, and cold-chain windows. Without the right scheduling tools, this leads to double bookings and unused equipment.

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Hybrid shifts complicate handoffs

Researchers move between bench work and desk work, and misaligned shifts make handoffs easy to miss and disrupt experiment flow.

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Compliance depends on predictable access

Controlled environments depend on correct permissions, audit trails, and time-limited access—but manual processes increase the risk of non-compliance.

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Occupancy data is critical but often missing

Space and headcount data drive capacity planning, capital requests, and safety decisions. Without reliable occupancy insights, planning is guesswork.

Core capabilities

Modern workplace management built for labs and R&D

Envoy keeps pace with how life sciences teams actually work, bringing lab scheduling, controlled access, and occupancy insights together in one platform.

Calendar icon

Hybrid scheduling for lab & office work

Book benches, equipment, and desks in one calendar. Support rotating teams and split shifts with clear visibility.

Controlled access & compliance-friendly workflows

Time-limited badges, role-based approvals, and audit logs simplify compliance and inspections.

Space usage insights for planning

See real-time occupancy and historical trends. Export reports to guide lab space allocation, staffing rotations, and operational planning.

Keep cross-functional teams connected

Keep teams coordinated with shared views of lab schedules, access settings, and who’s onsite across locations.

Use cases

How Envoy helps life sciences teams

1

Lab bench rotations

Coordinate bench assignments across shifts and teams. Prevent double bookings, maintain a single source of truth, and manage controlled environment scheduling so experiments stay on track.

2

Shared equipment booking

Reserve microscopes, freezers, and other specialized equipment, with required pre-conditions and certifications enforced at booking.

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Controlled access zones

Limit entry to clean rooms, cold storage, and containment areas. Provide time-bound badges and clear audit logs.

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Multi-site research planning

Roll up occupancy and utilization across buildings and campuses. Make data-driven decisions for relocations, expansions, and staffing.

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Contractor and vendor management

Pre-verify vendor access, track visits, and confirm required training or safety certifications are completed before arrival.

Workspace seating layout with avatars at desks and a desk details panel showing Bench 24 in Green lab assigned to Romaine Joni with a microscope and 81% utilization.
Two scientists wearing lab coats and safety glasses working in a laboratory; one is looking through a microscope while the other watches and smiles.
Person in lab coat using a smartphone to access a cold room with a sign that says 'Cold Room Keep Door Closed' and a wall-mounted access device.
Dashboard showing attendance by employee and department with color-coded daily entries per week in green, yellow, and red blocks.
Mobile screen showing a check-in confirmation for Glacier with a QR code to scan upon arrival at Glacier HQ.
Workspace seating layout with avatars at desks and a desk details panel showing Bench 24 in Green lab assigned to Romaine Joni with a microscope and 81% utilization.

Lab bench rotations

Coordinate bench assignments across shifts and teams. Prevent double bookings, maintain a single source of truth, and manage controlled environment scheduling so experiments stay on track.

Envoy UI of the security preregistration. Demonstrates a form for visitors and the approval required if they are on a block list.

Shared equipment booking

Reserve microscopes, freezers, and other specialized equipment, with required pre-conditions and certifications enforced at booking.

Person in lab coat using a smartphone to access a cold room with a sign that says 'Cold Room Keep Door Closed' and a wall-mounted access device.

Controlled access zones

Limit entry to clean rooms, cold storage, and containment areas. Provide time-bound badges and clear audit logs.

Dashboard showing attendance by employee and department with color-coded daily entries per week in green, yellow, and red blocks.

Multi-site research planning

Roll up occupancy and utilization across buildings and campuses. Make data-driven decisions for relocations, expansions, and staffing.

Mobile screen showing a check-in confirmation for Glacier with a QR code to scan upon arrival at Glacier HQ.

Contractor and vendor management

Pre-verify vendor access, track visits, and confirm required training or safety certifications are completed before arrival.

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Trusted by life sciences teams

No more digging through piles of documents to track visitors or employees. Auditors can confidently walk onto our site, knowing we have a clear, accurate record of everyone who’s come and gone that day.

MICHELLE LONGSON

Program Manager at Abbott Diabetes Care

Explore the case study
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Run your lab and office from one workplace ecosystem

Workplace

See who’s in the lab or office in real time and coordinate teams across shifts and locations.

Learn about Envoy Workplace
Dashboard showing occupancy analytics with capacity utilization at 62%, visitor sign-ins at 321, and employee sign-ins at 1,207 displayed as line charts and a mixed bar graph.
Tablet screen showing a welcome message for Glacier HQ with buttons to sign in and call for assistance.

Visitors

Streamline check-ins and keep patient areas running smoothly with clear instructions delivered the moment someone arrives.

Learn about Envoy Visitors

Rooms

Book labs, meeting rooms, and specialized spaces with real-time availability and approvals.

Learn about Envoy Rooms
Digital interface displaying BioTech Lab status with pending check-in, adjustable benches, microscope, smartboard, next user Dr. Kelley Greene for research study, and buttons for check-in and cancel meeting.
Mobile interface showing a profile for Daniel Keaton from Engineering with a button labeled Sit nearby and a schedule for Desk E10 on the 4th floor from 9 AM to 4 PM.

Desks

Reserve workstations and lab benches with clear schedules and occupancy visibility, making hybrid lab and office work seamless.

Learn about Envoy Desks
FAQ

Still have questions?
We can help.

Flexible work for labs means coordinating time-sensitive bench work with desk-based tasks. Keeping everything on track can get tricky without clear schedules, predictable access, detailed resource usage insights, and lab occupancy data, teams have the visibility they need to keep experiments on track.

Yes. Envoy supports role-based access, time-limited badges, zone restrictions, and audit logging to support workplace management for biotech and compliance-heavy lab environments.

Envoy’s lab scheduling software lets teams book desks and rooms, set up recurring reservations, and manage approval workflows for shared spaces. These tools make it easy to organize shifts, coordinate team rotations, and ensure everyone has the space they need.

Occupancy reports show real-time headcount and historical trends—data that supports pharmaceutical and biotech space management, resource allocation, and safety decisions.

Yes. Admins can manage sites centrally, apply policies consistently, and export consolidated reports for stakeholders.

With Envoy, you can manage all activity across locations from one dashboard. Settings, workflows, and policies stay consistent across every plant, with the flexibility to tailor requirements for each site when needed.

Workplace management software helps life sciences teams coordinate employees, visitors, and contractors across labs, offices, and controlled facilities. Envoy connects access, desk and room reservations, and onsite communication into one system, reducing administrative complexity while supporting security, safety and compliance.

Envoy tracks who is onsite and where, ensuring only authorized personnel enter labs, research facilities, or controlled spaces. Time-bound access, pre-approvals, and audit-ready logs make it easier to stay compliant with OSHA, SOC2, ISO 27001, and GxP requirements.

Yes. Envoy allows employees and contractors to reserve desks, meeting rooms, and parking spots, giving teams visibility into space usage and helping reduce congestion in shared labs or office areas.

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Envoy automatically logs visitor access, reservations, and emergency notifications with timestamps. These records can be exported for internal audits, regulatory reviews, or compliance reporting, reducing manual paperwork and ensuring traceability.

Envoy provides digital signage and emergency notifications to communicate safety protocols, lab rules, or emergency alerts in real time. This ensures that employees, contractors, and visitors receive clear instructions, even if they miss emails or phone alerts.

Facilities managers, lab supervisors, HR teams, and compliance officers benefit from clearer oversight of people and spaces. Employees and contractors enjoy a smoother, safer experience when accessing labs, offices, and shared resources.