Modern workplace management

Workplace management for life sciences

Give your teams the clarity they need to collaborate, stay compliant, and make flexible work seamless with life sciences workplace software.

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Key challenges

Why life sciences teams need purpose-built workplace tools

Labs have their own rhythm. Schedules shift, access changes, and shared equipment is always in motion—but many teams are stuck with systems that weren’t built to keep up.

Scheduling doesn’t match lab workflows

Research teams juggle bench rotations, shared equipment, and cold-chain windows. Without the right scheduling tools, this leads to double bookings and unused equipment.

Hybrid shifts complicate handoffs

Researchers move between bench work and desk work, and misaligned shifts make handoffs easy to miss and disrupt experiment flow.

Compliance depends on predictable access

Controlled environments depend on correct permissions, audit trails, and time-limited access—but manual processes increase the risk of non-compliance.

Occupancy data is critical but often missing

Space and headcount data drive capacity planning, capital requests, and safety decisions. Without reliable occupancy insights, planning is guesswork.

Core capabilities

Modern workplace management built for labs and R&D

Envoy keeps pace with how life sciences teams actually work, bringing lab scheduling, controlled access, and occupancy insights together in one platform.

Calendar icon

Hybrid scheduling for lab & office work

Book benches, equipment, and desks in one calendar. Support rotating teams and split shifts with clear visibility.

Controlled access & compliance-friendly workflows

Time-limited badges, role-based approvals, and audit logs simplify compliance and inspections.

Space usage insights for planning

See real-time occupancy and historical trends. Export reports to guide lab space allocation, staffing rotations, and operational planning.

Keep cross-functional teams connected

Keep teams coordinated with shared views of lab schedules, access settings, and who’s onsite across locations.

Use cases

How Envoy helps life sciences teams

1

Lab bench rotations

Coordinate bench assignments across shifts and teams. Prevent double bookings, maintain a single source of truth, and manage controlled environment scheduling so experiments stay on track.

2

Shared equipment booking

Reserve microscopes, freezers, and other specialized equipment, with required pre-conditions and certifications enforced at booking.

3

Controlled access zones

Limit entry to clean rooms, cold storage, and containment areas. Provide time-bound badges and clear audit logs.

4

Multi-site research planning

Roll up occupancy and utilization across buildings and campuses. Make data-driven decisions for relocations, expansions, and staffing.

4

Contractor and vendor management

Pre-verify vendor access, track visits, and confirm required training or safety certifications are completed before arrival.

Screenshot of the visitors UI, showing a table of visitors today, when they signed in, whether the notification was sent, whether the legal docs have been signed, and if they have signed out.

Always know who's onsite

With Envoy Visitors, you can maintain an up-to-date log of everyone who enters your facilities and identify when visitors have left, via features such as automated sign-out. You also have access to all your visitor data, centralized within an easy-to-use dashboard.

Envoy UI of the security preregistration. Demonstrates a form for visitors and the approval required if they are on a block list.

Customize access control

Set clear access restrictions to your workplace and its sensitive areas based on specific criteria, such as appearing on a blocklist or failing to meet entry requirements​​. Envoy can connect with your building's access control and WiFi systems so that only approved people can come onsite.

Illustration of Envoy email sharing the weekly summary of office analytics.

Surface and share insights

Access global and location-level data to decide whether to grow, downsize, or close an office in a particular area. With Envoy Visitors, you can generate reports from the data the system collects and send them to the right stakeholders.

Illustration of UI bar graph of visitor analytics

Seamless visitor experience

Identify your busiest days, peak hours, and locations with the most foot traffic so you can allocate staff and resources accordingly. As your business scales, Envoy Visitors can be customized to fit your industry and site-specific needs, regardless of whether you have multiple sites in one location or hundreds worldwide.

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Trusted by life sciences teams

No more digging through piles of documents to track visitors or employees. Auditors can confidently walk onto our site, knowing we have a clear, accurate record of everyone who’s come and gone that day.

MICHELLE LONGSON

Program Manager at Abbott Diabetes Care

Explore the case study
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Run your lab and office from one workplace ecosystem

Workplace

See who’s in the lab or office in real time and coordinate teams across shifts and locations.

Learn about Envoy Workplace

Visitors

Streamline check-ins and keep patient areas running smoothly with clear instructions delivered the moment someone arrives.

Learn about Envoy Visitors

Rooms

Book labs, meeting rooms, and specialized spaces with real-time availability and approvals.

Learn about Envoy Rooms

Desks

Reserve workstations and lab benches with clear schedules and occupancy visibility, making hybrid lab and office work seamless.

Learn about Envoy Desks
FAQ

Still have questions?
We can help.

Flexible work for labs means coordinating time-sensitive bench work with desk-based tasks. Keeping everything on track can get tricky without clear schedules, predictable access, detailed resource usage insights, and lab occupancy data, teams have the visibility they need to keep experiments on track.

Yes. Envoy supports role-based access, time-limited badges, zone restrictions, and audit logging to support workplace management for biotech and compliance-heavy lab environments.

Envoy’s lab scheduling software lets teams book desks and rooms, set up recurring reservations, and manage approval workflows for shared spaces. These tools make it easy to organize shifts, coordinate team rotations, and ensure everyone has the space they need.

Occupancy reports show real-time headcount and historical trends—data that supports pharmaceutical and biotech space management, resource allocation, and safety decisions.

Yes. Admins can manage sites centrally, apply policies consistently, and export consolidated reports for stakeholders.