It’s important to know who’s welcome in your office, and more importantly, who’s not. Especially in large buildings and as companies grow, it’s not always easy to know who’s authorized.
Created to enhance both physical and data security, Envoy is a key layer in any integrated security system. Required contact fields and automatic photo capture help you ensure you know who’s who, our blacklist and pre-registration features stop unwanted visitors from entering, and visitor badges visually let you know who’s followed your sign-in procedure.
Easy to access visitor data
Real-time visitor dashboard
When a visitor signs in, their details appear on the visitor dashboard. The calendar view makes it easy to navigate by day, or you can simply search for a specific sign-in to view visitor photos, sign-in times, signed legal documents and other details.
If you’d like to capture a photo of each visitor, you can automatically use the iPad’s front facing camera to do so during sign-in. Visitor photos will appear on your dashboard, in host notifications, and if you choose, on the visitor badge. With photos securely saved in the cloud, they’ll always be there if you need to reference them.
Do you have VIPs occasionally dropping by that you’d like to be aware of? Enable our watchlist feature to receive email and SMS alerts anytime specified visitors sign in or are invited. Our watchlist will flag visitors based on name, email and phone number.
Having a streamlined badge system in place is the easiest way to identify unwelcome visitors. And since Envoy automatically prints badges during sign-in, you never have to worry about badges again. In addition to the visitor’s name, you can choose to display details like their photo, host’s name, purpose of visit, entry time, date and more. Using Envoy makes it easy to require each visitor to wear a badge—and when you see someone without one, you can promptly take steps to determine if they’re welcome in your building.
“Physical security—knowing who’s in our building at every moment—is absolutely critical. If you care about security, Envoy is important. It’s a system that already takes social engineering into account.”—Nathan McBride, CIO & SVP, Innovation Architects, AMAG Pharmaceuticals
Security without the intimidation factor
With pre-registration, you can send a detailed invite email and speed up sign-in. Pre-registration can play a key role in your security procedures, too. When an invite is created, it appears on the invites dashboard. Since admins can see invite details, including who created the invite and the private notes, it’s easy to know a visitor is authorized.
Security guard access
Many companies contract with outside security firms, but want to ensure their sensitive visitor information is protected. Envoy’s security guard option provides read-only access to a list of the day’s invited visitors. This way, your security firm can always see which visitors are expected, estimated arrival time, host details and private notes. If you’re online, this list will update to accommodate any last minute invites.
The right access for everyone
Desktop and mobile access
The dashboard can be viewed from any computer or mobile device, making it easy to keep everyone in the loop about who’s in the building. In case of emergency or evacuation, it’s easy to access your visitor dashboard on mobile to get a real-time headcount of guests and make sure they’re safe.
Large teams with multiple Envoy locations often benefit from our role-based administration feature, which allows you to provide the right Envoy access to specified team members. Your onsite teams can access their specific location’s information, and you can grant global permissions to individuals who need to manage the full system.
Each employee in the Envoy directory has the opportunity to create a personal login. This allows them to manage their visitors and invites without allowing access to your account settings and all visitor data. And they can also take advantage of these features on mobile, with the Envoy Passport app for iPhone or Android.