Automate legal paperwork
The need for confidentiality and accountability are increasingly common requirements in the workplace, and to ensure that intellectual property is all protected, many offices require that visitors sign a non-disclosure agreement (NDA) or waiver. But between collecting signatures, providing visitors with their copy and filing the paperwork, this process can be time consuming.
Envoy changes all of that—visitors sign your legal document either directly on the iPad during sign-in or before they even arrive. And collecting digital signatures makes record keeping a breeze.
Convenient ways to collect signatures
On-site legal document signing
When visitors sign in on the iPad, Envoy ensures that signing your NDA or waiver is a required part of the process.
NDA signing prior to arrival
With pre-registration, visitors can provide their sign-in details and sign your NDA all before they arrive. This ensures that your guests have plenty of time to read and review your important documents before signing.
NDA on file
Envoy “remembers” your visitors based on their email address or phone number. If they’ve signed in before, Envoy checks to see if you have their signed NDA on file. Visitors are only prompted to re-sign the NDA if you’ve made any changes to the document since their last visit.
“As soon as we built our new office, I knew we needed Envoy. Their NDA feature beats keeping stacks of NDAs at the front desk and trying to keep track of all the physical copies.”—Francis Aquino, Workplace Experience Manager at Headspace
Fully customizable legal documents
Envoy provides a standard NDA template, which you’re welcome to use as-is, edit or replace completely.
Sign-in details appear in NDA
With a paper document, visitors are used to literally filling in the blanks by writing their name and the date on your NDA. But Envoy automates this process. Just configure your NDA to contain custom variables, and the information your visitors provide during sign-in will appear in their signed NDA.
Multiple visitor types
If your visitors need to sign different documents depending on the reason they’re visiting, it’s easy to configure these options from your dashboard. Envoy’s visitor types feature allows you customize the full sign-in experience based on a guest’s purpose of visit.
Flexible signing options
You have the option to let visitors sign in without providing their signature. Your dashboard will display the NDA status for each visitor, so it’s easy to see if they have an NDA on file, if they’ve signed today or if they’ve declined to sign.
‘No NDA’ design
If you allow visitors to skip NDA signing, it may be hard to tell who has access to restricted areas. But Envoy provides a helpful visual cue: When a visitor signs in and does not sign your NDA, their badge will print with a special ‘No NDA’ design.
With our expiring documentation feature, you can set configure your NDA to “expire” after a year, month or even a day, depending on your needs. Each time a visitor signs in, Envoy will know if they need to re-sign your NDA.
Document sharing and storage, simplified
Securely stored on the dashboard
Since all documents are signed digitally, it’s easy to avoid the hassle that comes with hard copies. You can access signed NDAs for each visitor directly from your dashboard.
Email signed NDAs
You can automatically send a copy of each legal document to a specified email address, making it easy to keep your legal team in the loop.
Signed copy sharing
As your company hosts visitors, it’s important that your guests get a copy of the legal document they sign. With Envoy, every visitor will be emailed a copy of their signed document for reference and safekeeping.