Automate legal paperwork
The need for confidentiality and accountability are increasingly common requirements in the workplace, and to ensure that intellectual property is all protected, many offices require that visitors sign a non-disclosure agreement (NDA) or waiver. But between collecting signatures, providing visitors with their copy and filing the paperwork, this process can be time consuming.
Envoy changes all of that—visitors sign your legal document either directly on the iPad during sign-in or before they even arrive. And collecting digital signatures makes record keeping a breeze.
On-site legal document signing
When you use Envoy’s legal document feature, visitors will read and sign your NDA or waiver directly on the iPad. If your legal document is required, no visitor will be able to sign in without providing their signature. Plus, Envoy makes file storage a breeze.
Legal document signing prior to arrival
With pre-registration, visitors can provide their sign-in details and sign your legal documents all before they arrive. This ensures that your guests have plenty of time to read and review your important documents before signing.
Signature on file
Envoy “remembers” returning visitors. If they’ve signed in at your office before, Envoy checks to see if their signature is on file. Visitors are only prompted to re-sign a legal document if you’ve edited the document since their last visit.
“As soon as we built our new office, I knew we needed Envoy. Their NDA feature beats keeping stacks of NDAs at the front desk and trying to keep track of all the physical copies.”—Francis Aquino, Workplace Experience Manager at Headspace
Fully customizable legal documents
You have full control over the legal document signing process. While Envoy does provide a standard NDA template, you’re welcome to edit the NDA template or replace it completely. You can also prompt visitors to sign multiple documents at sign-in.
Sign-in details appear in legal documents
With a paper document, visitors are used to “filling in the blanks” by writing in their name and the date—but Envoy automates this process. Configure your legal document to contain custom variables, and the information your visitors provide during sign-in will appear in their signed document.
Multiple visitor types
If your visitors need to sign different documents depending on the reason they’re visiting, it’s simple to configure these options from your dashboard. Envoy’s visitor types feature allows you customize the full sign-in experience based on a guest’s purpose of visit.
Flexible signing options
You have the option to let visitors sign in without providing their signature. Your dashboard will display whether a visitor's signature is on file, if they’ve signed today, or if they’ve declined to sign.
‘No legal document’ design
If you allow visitors to skip legal document signing, it may be hard to tell who has access to restricted areas. But Envoy provides a helpful visual cue: When a visitor signs in and does not sign your legal document, their badge will print with a special ‘No NDA’ design.
With our expiring documentation feature, you can configure your legal document to “expire” after a year, month or even a day, depending on your needs. Each time a visitor signs in, Envoy will know if they need to re-sign one of your legal legal documents.
Securely stored on the dashboard
Since all documents are signed digitally, it’s easy to avoid the hassle that comes with hard copies. Simply access signed legal documents for each visitor directly from your dashboard.
Email signed legal documents
With this feature, you can automatically email a PDF of each signed legal document to a specified email address. Email subject lines have the visitor's name and date, so you can keep your legal team in the loop.
Signed copy sharing
It's important that you can easily access signed legal documents, but you need to share a copy with your guest, too. With Envoy, every visitor will be emailed their signed legal document for reference and safekeeping.