A visitor management system helps businesses stay safe and secure, streamline their front desk operations, and automate mundane tasks associated with greeting guests. Visitor management systems are designed to make the visitor sign-in process more seamless, which in turn can improve the overall visitor experience.

Unlike a sign-in app or manual logbook, a visitor management system is a comprehensive, digital solution. Visitor management systems include every aspect of welcoming visitors into the workplace. With your digital visitor management system, you can invite and screen visitors, grant them building access, check them in, notify hosts, log all visit details, and more.

A digital visitor management system will take your operations from old-school and manual to a sleek, modern, and automated process. It will automate your operations by reducing tedious, manual tasks that your front desk or security team typically does during the visitor management process. A visitor management system will streamline your paperwork process by digitizing it into one, easy sign-in flow. No more scrambling for documents or forgetting to ask visitors to sign-in when they reach the site. Using a visitor management system means you’ve covered everything you need to ahead of time, making the visitor experience more streamlined and efficient when they arrive.

Visitor management systems can enhance a building’s existing security system. When you require visitors to sign in, scan their ID, screen them against blocklists, and notify the necessary party when someone enters and exits the office, you are improving your overall physical security. Envoy also integrates with third party watch lists, emergency alert software, and access control systems so you are always in control of who is allowed onsite.

Envoy’s visitor management system is flexible and customizable. You can add your company branding to your sign-in flow, tailor the registration questions to collect the information you need, and create different sign-in flows for different visitor types or locations. You can also leverage custom or out-of-the-box integrations to plug Envoy into your existing visitor management workflows.

The mark of a best-in-class visitor management system is the ability to customize. After all, you probably welcome candidates differently than you would business partners or vendors. Note which visitor types are most common and think through the end-to-end experience for each. Using your visitor management system, you can create different sign-in flows tailored toward every type of visitor who enters any workplace. You can standardize this globally, or customize it for each location.

Companies of all sizes and industries benefit from using a visitor management system. No matter if you have one visitor a day at a small office or hundreds around the world. No matter if you are a manufacturing facility with strict regulations or a tech company that prioritizes the workplace experience for important guests. A visitor management system is able to scale to the size and needs of your specific business.

A visitor management system communicates to your guests that your company is modern and uses the latest and greatest workplace technology. This sends the message that you care about your visitors’ time, health, and safety. It also creates a warm welcome and great first impression for every visitor who comes through your front door. With a digital visitor management system, guests are never left waiting and their host can confidently greet them when they arrive.