Project Manager, IT
NDA signing and better visitor tracking enhance security
Technicolor works with the world’s leading storytellers, combining cutting-edge technology and innovation to bring incredible experiences to audiences everywhere. They are involved with the production of many of the blockbuster movies and award-winning TV shows we know and love today.
With so many different types of visitors arriving daily, it’s important that Technicolor protect its property and ideas. “Security is a big priority for our production sites. We needed a way to capture NDAs and have better visitor tracking for people visiting our sites,” said Lauren Rios, IT Project Manager at Technicolor.
Security is a big priority for our production sites. We needed a way to capture NDAs and have better visitor tracking for people visiting our sites.
Envoy helps track visitors within the facility and helps ensure intellectual property is protected by offering up and archiving customer NDAs.
Physical security can also be monitored and tracked using visitor analytics. The IT team downloads Excel files to create pivot tables, letting them analyze the flow of visitors throughout the year. This makes it easy for Lauren to pinpoint the office’s busiest times, giving her insight into future capacity planning.
Less paperwork means more time for meaningful work
Before Envoy, Technicolor trusted a pen-and-paper sign-in process that was inconsistent and inefficient. “It was evident that the process needed to be better defined and a unified approach across the business units and brands was needed,” explained Lauren. “We went through lots of paper. For each location we had a different process. We used paper visitor logs that made the whole process a challenge for our receptionists.”
The decision to switch to digital visitor logs meant getting rid of piles of unnecessary paperwork, which boosted efficiency and saved space in the lobby. Technicolor was happy to move on from a paper trail that Lauren notes was, “much more difficult to keep track of.”
This also allowed the Technicolor team to monitor more closely who was coming in and out of the building. The security team was looking for a better way to track who was on the production sites. Having a digital visitor log allowed the security and facilities team to see, at a moment’s notice, when someone entered the building, and whether they completed the NDA.
A great first impression for a forward-thinking company
Along with improving the security and efficiency of Technicolor’s 30 offices and production sites worldwide, Envoy helps this forward-thinking company make a great first impression for everyone walking through their front doors.
Lauren was quickly impressed by the positive feedback she received from employees and visitors alike. “Every time I talk to someone about Envoy, they mention how sleek it is and how easy the sign-in, sign-out process is.”