Envoy Emergency Notifications for confident, comprehensive workplace safety

With the average use of SaaS apps clocking in at 364 for enterprises and over 60% of businesses operating on a hybrid work model, modern workplaces are growing more complex in the physical and digital world. 

That makes securing your organization an ever-moving target; but it’s one you must hit with precision each day to protect your employees and stay compliant. 

From reactive to resilient: A comprehensive safety and compliance solution

Your solution to safety and compliance should reduce complexity, not add to it. A patchwork of manual processes, spreadsheets, and disjointed apps not only slows down emergency responses, but also increases the likelihood of delays, confusion, and mistakes at exactly the moment you need clarity most. 

Envoy brings you comprehensive capabilities to keep your workplace safe, compliant, and productive, with solutions designed to work hand-in-hand while seamlessly integrating with your existing toolkit. Learn how you to take your organization from reactive to resilient as you dive into our top solutions for safety and compliance below and find out how Envoy protects you:

• Before the crisis, with Visitor Management 
• During the crisis, with Emergency Notifications
• After the crisis, with data that keeps you audit-ready 

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Before the crisis: Secure the workplace with Visitor Management 

Safety and security start before anyone enters your doors. Your front desk is your first line of defense against unauthorized visitors, and it’s where your compliance trail begins. Thus, it’s important to always know who is onsite, when, and why. 

Paper sign-in sheets don’t allow you to react fast enough, lead to missing information, and burden staff with administrative labor. On the other hand, a secure digital visitor management system can verify identities, streamline check-ins with pre-registration, and allow approved guests into the workplace. 

Envoy’s Visitor Management provides user-friendly features for strong safety and compliance protocols–while giving you flexibility to tailor the solution to the needs of your business. 

Customize workflows

Add company branding to sign-in screens, customize registration questions to collect the information you need, and create different sign-in flows for different visitor types or locations. You can also leverage custom or out-of-the-box integrations to plug Envoy into your existing visitor management workflows. 

Assess visitors in advance 

It’s easy to communicate with visitors before they arrive and ensure they meet your criteria for entry. Send an email with any information guests need ahead of their visit. This might include directions to your workplace, a link to submit health verification details, or detailed safety requirements for being onsite. You can even ask them to sign documents digitally, in advance or at check-in. 

Block threats before they happen

With Envoy, security happens discreetly in the background. The system automatically screens visitors against block lists, watchlists, and invalid IDs, so you can rest assured that everyone onsite is supposed to be there–and can only access authorized areas.  

Get automated audit-ready records 

Envoy enables you to collect important information required to meet many compliance regulations, including ITAR, CTPAT, EAR, FISMA, GLBA, PCI DSS, SOC 2, and GDPR. Our Visitor Management features allow you to confirm visitors’ consent to data collection, anonymize visitor data, capture photos, and maintain visitor logs. 

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During the crisis: Emergency Notifications minimize harm, maximize clarity 

No matter how fastidious your front desk may be, accidents and events outside of your control can threaten the safety of your workplace. As workers continue to return to the office, over 50% of companies have reported an uptick in the volume and severity of security threats. 

Properly preparing for an emergency means complying with regulations and anticipating threats well in advance so you can build a response plan and communicate with employees from a position of confidence, not chaos. Envoy brings you trusted, integrated emergency notifications from a centralized hub for planning, managing, and analyzing emergency communications. 

It’s simple to customize templates for fire evacuation, severe weather, or lockdowns to give your workers predictable instructions when the unexpected occurs. Use these features and more to preserve safety and build trust with your employees:

Communicate across your existing channels 

Envoy delivers emergency alerts simultaneously through multiple communication methods, such as SMS, email, Teams, Slack, and push notifications. This redundancy ensures that no one is ever left in the dark.  

Send targeted alerts by role and location

Admins can manually create custom groups, such as “Third Floor Employees” or “Remote Workers,” to target specific areas or employee types. Dynamically segment employees based on real-time data like badge swipes, reservations, or geo-location. 

Get real-time statuses from workers 

Employees and visitors can reply to emergency alerts via SMS, email, or app notifications by marking themselves safe or asking for help. This provides security and workplace teams with real-time data on employee statuses.

Monitor for emerging threats 

When there are disruptions like road closures, construction, severe weather, or parking lot maintenance, the system can notify employees in to help them plan their commute.

Show alerts and maps on any screen

Turn any screen into an emergency alert, as well as display maps with evacuation routes. This gives everyone clear direction during a crisis, even visitors who may not be familiar with your workplace. 

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After the crisis: Data that bolsters emergency planning and compliance 

Getting through a safety or security breach is worth celebrating, and it’s also an opportunity to learn from the insights you gained. Retrospectively analyzing emergency events can help you plan better for the future, as well as keep you in the clear with regulators and auditors. 

Envoy’s Visitor Management and Emergency Notifications work together to enhance onsite safety and improve audit readiness. Precise visitor and employee data from Envoy Visitors directly fuels the accuracy and effectiveness of Envoy Emergency Notifications. 

For example, knowing who is a foreign national helps prevent unauthorized exposure to sensitive ITAR/EAR controlled areas, and in an emergency, knowing their presence is crucial for accountability. CTPAT compliance is strengthened by having robust visitor identification and tracking for supply chain security, and emergency notifications ensure timely alerts for personnel. 

All notifications and responses are logged for audit purposes, including the content of messages, the time they were sent, recipients, and responses. This digital trail helps companies maintain compliance with regulatory standards such as California’s SB 553 and the General Data Protection Regulation (GDPR).

Seamless, verifiable records from both modules demonstrate a proactive and responsive safety and compliance posture. 

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The new safety standard is proactive and holistic  

Being well-prepared for emergencies goes a long way toward preventing them from happening–and minimizing that fallout when they do occur. Having a single source of truth that helps you plan for, respond to, and recover from emergencies is key for modern enterprises that count on security and compliance as a given for smooth operations. 

Envoy’s Visitor Management and Emergency Notifications create a trusted foundation for workplace safety and compliance, building consistency and simplicity into your protocols. To experience a new level of confidence across your company’s operations, see how it all fits together in Envoy Workplace.