Keep guests informed about important policies

Your team put lots of thoughtful time and effort into creating security and compliance policies to protect your visitors—but how many guests really get a chance to see and understand these policies?
Jun 27, 2018
Keep guests informed about important policies
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Your team put lots of thoughtful time and effort into creating security and compliance policies to protect your visitors—but how many guests really get a chance to see and understand these policies? Let Envoy help you cover important site policies with every guest.

Ready to start clearly communicating your policies? Here’s how:

Get legal documents signed

Envoy makes it easy to ensure every guest signs your legal document, whether it’s a safety waiver, non-disclosure agreement, good manufacturing practices document, or anything else.

And with pre-registration, guests can sign your document before they even arrive, giving them more time to read and fully understand it. Learn more about legal document signing.

Highlight custom policies during sign-in

Beyond legal documents, it’s easy to show a variety of other security and compliance policies during the sign-in process.

Let guests review your data use policy

To support GDPR compliance efforts, let your guests review your data use policy before they sign in. Here’s how Envoy’s data policy disclosure feature works:

You’ll create a data use policy that outlines why you collect visitor data, how it’s stored, for how long, and any other details you choose.You’ll enable the feature and add your policy in your Envoy settings.This adds a small button to the Visitors kiosk that guests can tap to see your policy.

Learn more about data privacy features.

Play a safety video

If you require guests to watch a safety or site policy video, this typically requires mounting a TV or directing visitors to another room before they enter your site. But Envoy’s final screen feature streamlines this process by playing your video directly on the iPad.

Plus, it’s easy to customize video settings based on a guest’s purpose of visit. For example, a facility may want to show their safety video to guests touring their manufacturing plant, but not to guests who are only visiting the office. Learn more about adding a video to your sign-in flow.

Show an evacuation map

The final screen can also be customized to show any image—which is perfect for ensuring that guests see an evacuation map. You can also enable the “Email me this info” button, which lets guests send themselves a copy of the image they see during sign-in. Learn more about adding an image to your sign-in flow.

Review written site policies

Lastly, the final screen can be used to display any text document. That means this feature can be customized to show site policies, good manufacturing practices, or other documentation that needs to be read before entering your location.

Like the video or image, these can be customized per visitor type and you can provide guests with the option to send the text to themselves for future reference. Learn more about adding text policies to your sign-in flow.

Send important policies in advance

With Envoy’s pre-registration feature, you can send an invite email to any guest before their visit. By default, these emails include helpful information like their meeting time, host name, your address, and a map to your location.

You can further customize the invite email to include any details you want. Link to your safety video, add an image showing evacuation routes, provide custom text, or all of the above.

Bonus: The invite email is also a great way to remind visitors of any specific security or compliance requirements you have—like bringing their government issued ID or wearing closed toe shoes.

Learn more about pre-registration or editing your invite email.

Heading

What’s a Rich Text element?

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

Static and dynamic content editing

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.
Button TextButton Text
AUTHOR BIO
Writer

This post was written by one of the many writers at Envoy who are passionate about helping educate and inspire workplace leaders. We cover everything from the visitor and employee experience, to space and delivery management, to the workplace tech-stack that keeps it all running.

Read more

Learn how space utilization data can equip you with the insights to save on costs and improve productivity in an evolving work landscape.

Security is critical for the future of your business. Learn how different types of security are important in the workplace and why you need them.

Explore the benefits of a visitor management system and learn how to tell if your business needs one.

A quality workplace has the power to make your organization thrive, if it's managed well. In this post, explore why workplace management is so important and how to get it right for you.

Learn how to create a great workplace experience that makes your employees happy and drives better business outcomes.

Managing your space well doesn’t have to be difficult. But to be successful you need the right processes and tools.

Demo
Contact