CONFERENCE ROOM BOOKING SOFTWARE
Book the space you need to get work done
Free up unused space, track usage, and make booking the right space simple with Envoy’s conference room booking system.
How Envoy’s meeting room booking software works
Always know who's onsite
With Envoy Visitors, you can maintain an up-to-date log of everyone who enters your facilities and identify when visitors have left, via features such as automated sign-out. You also have access to all your visitor data, centralized within an easy-to-use dashboard.
Customize access control
Set clear access restrictions to your workplace and its sensitive areas based on specific criteria, such as appearing on a blocklist or failing to meet entry requirements. Envoy can connect with your building's access control and WiFi systems so that only approved people can come onsite.
Surface and share insights
Access global and location-level data to decide whether to grow, downsize, or close an office in a particular area. With Envoy Visitors, you can generate reports from the data the system collects and send them to the right stakeholders.
Seamless visitor experience
Identify your busiest days, peak hours, and locations with the most foot traffic so you can allocate staff and resources accordingly. As your business scales, Envoy Visitors can be customized to fit your industry and site-specific needs, regardless of whether you have multiple sites in one location or hundreds worldwide.
Book a room without breaking a sweat
Use Envoy Mobile, Google Calendar, Office 365, or the display by the door to book a meeting room or shared resource when and where you need it.
Discover more space, faster
Envoy’s conference room scheduling tool sends check-in reminders and nudges to book smaller rooms—so everyone can find and reserve the space they need onsite.
Make decisions based on data, not instinct
See which rooms and resources get the most use to help you plan layouts, right-size spaces, and invest in what people actually need.
Everything you need to book rooms and resources—fast
Envoy’s office room booking system makes it easy for employees to reserve rooms and resources—and gives admins the insights and controls to manage space efficiently.
Space usage analytics
See how your rooms and resources are being used with easy-to-read dashboards that guide your workplace strategy.
One-tap check-in and end meeting
Secure your room and free it up when you’re done—all from the room display or your preferred collaboration tool.
Live room availability
Clearly display a room’s upcoming schedule and book from right outside open rooms.
Color-coded availability
Easily find an available space with green, yellow, and red indicators at each room.
Privacy controls
Hide meeting names to protect sensitive meetings.
Mobile booking
Find and book the nearest available room from the Envoy mobile app with location-based functionality.
Smart notifications
Get reminders to check in, nudges to book smaller rooms, or alerts when a resource becomes available.
Admin alerts
Get notified instantly if there’s a room display or connected resource.
MARIO RAMIREZ
Senior Office and Facilities Manager
Create a workplace where people want to be
Give employees everything they need to navigate the workplace efficiently and provide admins with real-time insights to maximize real estate investments.
Bring your team together to do their best work
Employees can see their coworkers’ workplace schedules right in the Envoy app. Then book the right desk or meeting room for the task at hand.
Help everyone navigate onsite
Interactive workplace maps allow employees to find the people and the spaces they need to get work done.
Get a complete view of your workplace
Know who is planning to be onsite so you can right-size your space layout, staffing, and more to support your employees.
Make data-informed decisions
Use analytics across employees, visitors, desks, meeting rooms, and mailrooms to optimize your staffing and space usage.
Explore more about space management with Envoy
Say goodbye to double bookings and last-minute chaos. Here’s how a meeting room reservation system streamlines the workday.
Learn how Envoy’s workplace maps simplify your space planning with features like Neighborhood Captains and AI-powered desk placement.
Use our guide to explore different meeting room layouts and choose the best one to boost productivity, spark collaboration, and help everyone stay focused.
Still have questions?
We can help.
Room and resource booking software helps employees find and reserve available rooms and workplace resources—like displays, whiteboards, or projectors—so meetings run smoothly and spaces are used efficiently.
Space management involves auditing, tracking and managing your company’s physical space, such as floor planning, meeting room design and desk arrangements. It’s critical when managing a fully onsite or hybrid workforce.
A resource reservation system cuts out the back-and-forth of finding and booking rooms or shared equipment. It helps employees grab the right space for their meeting fast and makes sure your office is using every room efficiently.
Any company with shared spaces or hybrid teams benefits from room and resource scheduling software. It makes booking rooms and managing resources simple for employees and gives admins valuable insights into how their space is being used.
Resource reservation software takes the hassle out of booking by handling the details for you. It prevents double-booking, frees up unused space, and gives you the data to see how rooms and resources are actually being used. With Envoy’s resource and room booking software, teams can save time, skip scheduling headaches, and keep the workplace running smoothly.