Get the space you need to get work done
Meet the intuitive conference room scheduling software that frees up unused space and makes it easy to book the right room for the task at hand.
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How it works
Always know who's onsite
With Envoy Visitors, you can maintain an up-to-date log of everyone who enters your facilities and identify when visitors have left, via features such as automated sign-out. You also have access to all your visitor data, centralized within an easy-to-use dashboard.
Customize access control
Set clear access restrictions to your workplace and its sensitive areas based on specific criteria, such as appearing on a blocklist or failing to meet entry requirements. Envoy can connect with your building's access control and WiFi systems so that only approved people can come onsite.
Surface and share insights
Access global and location-level data to decide whether to grow, downsize, or close an office in a particular area. With Envoy Visitors, you can generate reports from the data the system collects and send them to the right stakeholders.
Seamless visitor experience
Identify your busiest days, peak hours, and locations with the most foot traffic so you can allocate staff and resources accordingly. As your business scales, Envoy Visitors can be customized to fit your industry and site-specific needs, regardless of whether you have multiple sites in one location or hundreds worldwide.
Book a room without breaking a sweat
Use Envoy Mobile, Google Calendar, Office 365, or the display by the door to book a meeting room where and when you need it.
Discover more space
With check-in reminders and nudges to book smaller rooms, you can ensure everyone can find and book the rooms they need onsite.
Make decisions based on data, not instinct
Identify patterns in room usage to reduce friction, maximize utilization, and make informed changes to your space allocation.
Everything you need to find and book rooms
Space usage analytics
Dive deeper with interactive data visualizations to drive decisions about your space
Check-in and end meeting
Secure your room by checking in and free up space for others by tapping end meeting
Schedule displays
Clearly display a room’s upcoming schedule and book from right outside open rooms
Color-coded availability
Easily find an available space with green, yellow, and red indicators at each room
Privacy controls
Hide meeting names to protect sensitive meetings
Mobile booking
Find and book the nearest available room from the Envoy mobile app with location-based functionality
Space-saving notifications
Get check-in alerts and nudges to book smaller spaces or release unneeded rooms via Slack or Teams
Admin alerts
Receive immediate alerts via email if a room ever goes offline
MARIO RAMIREZ
Senior Office and Facilities Manager
Create a workplace where people want to be
Give employees one user-friendly app to coordinate schedules, book desks and rooms, navigate the workplace, and file tickets. Leverage unified occupancy and space usage data to drive confident, cost-saving decisions.
Bring your team together to do their best work
Employees can see their coworkers' workplace schedules right in the Envoy app. Then book the right desk or meeting room for the task at hand.
Help everyone navigate onsite
Interactive workplace maps allow employees to find the people and the spaces they need to get work done.
Get a complete view of your workplace
Know who is planning to be onsite so you can right-size your space layout, staffing, and more to support your employees.
Make data-informed decisions
Use analytics across employees, visitors, desks, meeting rooms, and mailrooms to optimize your staffing and space usage.
Explore more about space management with Envoy
Learn how Envoy’s workplace maps simplify your space planning with features like Neighborhood Captains and AI-powered desk placement.
Use our guide to explore different meeting room layouts and choose the best one to boost productivity, spark collaboration, and help everyone stay focused.
With Envoy Rooms' Space Saver solutions, get space-saving nudges and better visibility into how your rooms are being used to maximize your space.
Still have questions?
We can help.
Space management involves auditing, tracking and managing your company’s physical space, such as floor planning, meeting room design and desk arrangements. It’s critical when managing a fully onsite or hybrid workforce.
Space management software helps workplaces make the most efficient use of their office space. Create thriving hybrid workplaces when you make it easy for employees to see who else is coming into the office, book meeting rooms and reserve a desk.
Any workplace that has a physical office for full time or hybrid employees. It makes it easy for employees to book desks and meeting rooms to work together in person. Workplace admins benefit by having the data they need to make informed decisions on their real estate portfolio, office layout, cleaning schedules and staffing.