Envoy Rooms Beta

Make your space work for your team

Meet the smart conference room scheduling software that frees up unused space and makes it easy to find and book the right room for the task at hand.

Talk to our sales team. Contact us

Envoy Rooms

Overview Features Pricing

Watch demo Watch demo

How it works

Step One

Find a room

Use green, yellow, and red indicators outside of each room to easily find an available meeting space—or use the Envoy mobile app to find the closest available room.

Step Two

Check in

Whether you're already in the room or across the office, secure your space by checking in. Confirm your room by tapping check-in at the room or directly in Slack.

Step Three

Free up space

No longer need your room? Quickly free up space for others looking to meet with auto-released rooms or by ending your meeting early.

Step Four

Make smarter decisions about your space

You have a record of what rooms were booked so you know where to sanitize and can optimize your space to be more efficient.

1

Find a room

Use green, yellow, and red indicators outside of each room to easily find an available meeting space—or use the Envoy mobile app to find the closest available room.

2

Check in

Whether you're already in the room or across the office, secure your space by checking in. Confirm your room by tapping check-in at the room or directly in Slack.

3

Free up space

No longer need your room? Quickly free up space for others looking to meet with auto-released rooms or by ending your meeting early.

4

Make smarter decisions about your space

You have a record of what rooms were booked so you know where to sanitize and can optimize your space to be more efficient.

Book a room without breaking a sweat

Use Envoy Mobile, Google Calendar, Office 365, or the display by the door to book a meeting room where and when you need it.

Discover more space

If no one checks into the room within 5 minutes of the start of the meeting, you can release it to open the space for those who need it most.

Make decisions based on data, not just instinct

Turn analytics about room usage and scheduling into insights that help you make smart decisions about health and safety, workplace design, and costs.

Since implementing Rooms, I've seen less conflict over bookings, less friction, and more employee happiness.

Mario Ramirez Workplace Experience Manager at Mixmax

---

Read customer stories

Key Features

Everything you need to find and book rooms

Space usage analytics

Make smarter decisions about your space with analytics on rooms usage

Check-in and end meeting

Secure your room by checking in and then free up space for others by tapping end meeting

Schedule displays

Clearly display a room’s upcoming schedule and book from right outside open rooms

Color-coded availability

Easily find an available space with green, yellow, and red indicators at each room

Privacy controls

Hide meeting names to protect sensitive meetings

Mobile booking

Find and book the nearest available room from the Envoy mobile app with location-based functionality

Slack notifications

Receive check-in notifications from Envoy directly in Slack

Admin alerts

Receive immediate alerts via email if a room ever goes offline

Create a flexible, safe, and productive workplace

When you put care into your workplace, it shows. Design a place where everyone can feel welcome, safe, and productive with Envoy’s workplace platform—Protect, Visitors, Deliveries, Rooms, and Desks.

Bring your team together to do their best work

Employees can see their co-workers’ workplace schedules right in the Envoy app. Then book the right desk or meeting room for the task at hand.

Keep everyone in your workplace safe and healthy

Prevent the workplace from getting too crowded—and employees from getting sick—with health checks and capacity limits.

Get a complete view of your office

Know who is planning to be on-site so you can right-size your space layout, staffing, and more to support your employees.

Make data-informed decisions

Analytics on your employees, visitors, desks, meeting rooms, and mailroom can help you make more informed decisions about your staffing and space usage.

Explore products

Featured Content

Explore more about reopening with Envoy

3 spaces your workplace needs to encourage people to come back

When you think of the workplace, what comes to mind? There’s no right answer. Let’s go over three key spaces that give employees more flexibility and a better experience in the workplace.

4 ways to improve the conference room experience

25 million meetings happen every day in the U.S. alone! Here's four ways to improve the conference room meeting experience.

Workplace habits 2020 infographic: meeting room etiquette needs work

Did you know the average worker spends 9 hours a week in meetings and 85% of people have a favorite room? Check out our new infographic.

Envoy Rooms

Compare all plans

Choose the Rooms plan that’s right for your business. View our pricing page to learn more.

Basic

Free

up to 10 rooms

Standard

$18

per room/month
billed annually