Envoy Rooms

Make your space work for your team

Meet the smart conference room scheduling software that frees up unused space and makes it easy to find and book the right room for the task at hand.

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Envoy Rooms

Overview Features Workplace

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One platform for all your workplace needs

Create a space that fosters community, powered by accurate data and smarter decisions. Streamline onsite collaboration, space usage, and workplace deliveries.

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Learn more about Envoy Workplace

How it works

Step One

Find a room

Use green, yellow, and red indicators outside of each room to easily find an available meeting space–or use the Envoy mobile app to search and find the closest available room.

Step Two

Check in

Whether you're already in the room or across the office, secure your space by checking in. Confirm your room by tapping check-in at the room or directly in Slack.

Step Three

Free up space

No longer need your room? Quickly free up space for others looking to meet with auto-released rooms or by ending your meeting early.

Step Four

Make smarter decisions about your space

Know which rooms and amenities are most popular to optimize your space management.

1

Find a room

Use green, yellow, and red indicators outside of each room to easily find an available meeting space–or use the Envoy mobile app to search and find the closest available room.

2

Check in

Whether you're already in the room or across the office, secure your space by checking in. Confirm your room by tapping check-in at the room or directly in Slack.

3

Free up space

No longer need your room? Quickly free up space for others looking to meet with auto-released rooms or by ending your meeting early.

4

Make smarter decisions about your space

Know which rooms and amenities are most popular to optimize your space management.

Book a room without breaking a sweat

Use Envoy Mobile, Google Calendar, Office 365, or the display by the door to book a meeting room where and when you need it.

Discover more space

With check-in reminders and nudges to book smaller rooms, you can ensure everyone can find and book the rooms they need onsite.

Make decisions based on data, not just instinct

Turn analytics about room usage and scheduling into insights that help you make smart decisions about space management, workplace design, and costs.

Since implementing Rooms, I've seen less conflict over bookings, less friction, and more employee happiness.

Mario Ramirez Workplace Experience Manager at Mixmax

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Read customer stories

Key Features

Everything you need to find and book rooms

Space usage analytics

Make smarter decisions about your space with analytics on rooms usage

Check-in and end meeting

Secure your room by checking in and then free up space for others by tapping end meeting

Schedule displays

Clearly display a room’s upcoming schedule and book from right outside open rooms

Color-coded availability

Easily find an available space with green, yellow, and red indicators at each room

Privacy controls

Hide meeting names to protect sensitive meetings

Mobile booking

Find and book the nearest available room from the Envoy mobile app with location-based functionality

Chat notifications

Get check-in alerts and nudges to book smaller spaces or release unneeded rooms via Slack or Teams

Admin alerts

Receive immediate alerts via email if a room ever goes offline

Create a workplace where people want to be

Make collaborating in-person the obvious choice by empowering employees to coordinate schedules, reserve desks and rooms, navigate the workplace, and file tickets from one intuitive app. Leverage unified data on workplace occupancy and space usage to make confident, cost-saving decisions.

Bring your team together to do their best work

Employees can see their co-workers’ workplace schedules right in the Envoy app. Then book the right desk or meeting room for the task at hand.

Help everyone navigate onsite

Interactive workplace maps allow employees to find the people and the spaces they need to get work done.

Get a complete view of your office

Know who is planning to be on-site so you can right-size your space layout, staffing, and more to support your employees.

Make data-informed decisions

Analytics on your employees, visitors, desks, meeting rooms, and mailroom can help you make more informed decisions about your staffing and space usage.

Explore Envoy Workplace

Featured Content

Explore more about reopening with Envoy

Meeting room reservation should be a breeze. Here’s how to make it that way.

Learn how to select and implement a meeting room reservation system in your workplace.

Room to do more: Discover more space with smart nudges and new analytics

With Envoy Rooms' new Space Saver solutions, you can discover even more space and access analytics to design a workplace that works for everyone.

Meeting management tips to reduce “ghost” rooms

As the number of employees coming into the office starts to tick up, you can expect a lot more demand for meeting rooms.

Envoy Rooms

Compare all plans

Choose the Rooms plan that’s right for your business. View our pricing page to learn more.

Basic

Free

up to 10 rooms

Standard

$18

per room/month
billed annually