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Envoy Desks
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Easy desk booking software for the flexible workplace
Empower employees to reserve a desk to collaborate on-site.
Envoy Desks
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How it works
Designate which desks are available
Determine which desks are available for hot desk booking, permanently assigned, or unavailable. Assign amenities to desks so employees can find and book their perfect desk for the day.
Employees book a desk from the Envoy app
Employees can book a desk by the hour, day, or week right from their phone. They have the flexibility to choose where to sit, depending on what they need to get done that day. Workplace admins can also do desk booking on behalf of their employees.
Automatically seat teammates near each other
Set up neighborhoods so teams can sit together. Automatically seat coworkers by function or project, giving them the flexibility to change desks if they prefer.
Make smart decisions about your space
Get an accurate view of who and how many people plan to work on-site each day through Envoy’s hot desk booking software. Use this insight so you can right-size your layout to support your team, minimize wasted space, and save cost on real estate.
Adapt your space for hybrid work
You determine which desks are available to reserve within Envoy’s hot desk booking software. Add hot desks to each of your locations for a truly flexible workplace.
Bring people together onsite
Employees can book desks in team-designated neighborhoods or choose to sit near workplace buddies. They can easily find where others are sitting on the map, which shows who’s sitting where with profile photos.
Use your space efficiently
Monitor how space is being used and plan ahead with Envoy analytics to make informed decisions to adapt your workplace to work better for your team—and save money on real estate. With analytics from the hot desk booking software, you can make sure that workstations are used efficiently and your team is always prepared.
Key Features
Everything you need to set up flexible desk booking
Hot desk booking
Give your team the flexibility to choose where they sit to get the most out of the day
Desk hoteling
Allow employees to schedule a desk reservation by the hour, day or week
Permanent desk assignments
Give certain employees a permanent seat assignment to use each day they’re on-site
Desk amenities
Empower employees to filter and book the perfect desk with what they need for the day
Neighborhoods
Highlight specific areas where teammates can sit near each other to work and collaborate
Workspace maps
Display an interactive map of your space so employees can easily find and book their desk
Mobile app
Make it easy for employees to find and book a desk directly from the Envoy mobile app
Desk analytics
Get insight into space use so you can optimize your layout and lower real estate costs
Everything just clicked together with desks. It was perfect timing as people came back into the office. I can’t imagine welcoming employees without Envoy.
Rose McNeel Senior Director of Global Facilities Management at Vice MediaRolling out Desks was a no-brainer. We can allocate permanent desks to people who come in every day and leave hot desks open for hybrid employees.
Alex Pezzulo Senior Office and Facilities Manager at Conductor
Create a workplace where people want to be
When you put care into your workplace, it shows. Design a place where everyone can feel welcome, safe, and productive with Envoy’s workplace platform—Protect, Visitors, Deliveries, Rooms, and Desks.
Bring your team together to do their best work
Employees can see their co-workers’ workplace schedules right in the Envoy app. Then book the right desk or meeting room for the task at hand.
Help everyone navigate onsite
Interactive workplace maps allow employees to find the people and the spaces they need to get work done.
Get a complete view of your workplace
Know who is planning to be on-site so you can right-size your space layout, staffing, and more to support your employees.
Make data-informed decisions
Analytics on your employees, visitors, desks, meeting rooms, and mailroom can help you make more informed decisions about your staffing and space usage.
Featured Content
Explore more about going hybrid with Envoy
Looking for a desk booking software? Here are 7 things you need to know
Find out what a good desk booking software looks like and how to choose one for your organization.
Book the perfect desk to do your best work with desks amenities
Learn how employees can filter, find, and book the perfect desk with the tools and setup they need for the day.
Vice Media Group welcomes employees back into the office with Envoy
Vice Media Group streamlines the employee experience with customized desk and neighborhood settings.
FAQ
Still have questions?
Still have questions?
We can help.
What is desk booking?
Desk booking, hot desk booking, or desk hoteling gives your employees the flexibility to book a desk for days when they work on-site. Desk booking is a popular tool hybrid workplaces use to optimize their space and usage.
What is hot desk booking software?
Envoy’s hot desk booking software makes it easy to create flexible and productive workplaces. By making desks available for hot desk booking, you give your employees the flexibility to book a desk for days when they come on-site. Your team can easily reserve desks to work productively on-site with Envoy’s desk booking mobile app or on the web.
Why use hot desk booking software for hybrid workplaces?
Envoy’s hot desk booking software makes running hybrid workplaces easy. Your employees can see when their colleagues are scheduled to work on-site and make a desk booking near them to collaborate efficiently in person.
Will hot desk booking software work for my office?
Envoy’s hot desk booking software works for any office-based business that seeks to offer flexibility and seamless collaboration within the workplace. Start a free trial to see for yourself how hot desk booking software can transform your office into a thriving and flexible workplace.
Can managers or admins book desks on behalf of others?
Workplace admins can do delegated desk booking on behalf of employees using Envoy’s hot desk booking software. This feature is ideal for admins to reserve a block of desks for an on-site event, ensure executives are seated with their prefered desk amenities, or that a visiting employee gets a good desk without knowing the local office layout.
Envoy Desks
Desks works best with Visitors and Protect. View our pricing page to learn more.
Basic
Free
limited features
Up to 25 active desks
Standard
$3
per desk, per month
Sold in packs of 25 desks, billed annually