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What is an agile working environment?

An agile working environment is a space that gives people flexibility in how they work. Agile workspaces are becoming more popular as flexible working models like hybrid work become the norm. In an agile work environment, employees typically spend part of their time working remotely and part of their time on-site. These kinds of varied schedules mean that different folks with different working needs will be on-site on any given weekday. Agile working environments can accommodate these daily changes and needs.

While the end result will vary widely depending on your unique company culture and employees’ needs, all agile work environments share a few characteristics. Agile working environments are:

  • Adaptable – They are easy to adjust and designed to accommodate different working styles. They leverage flexible furniture, technologies, and workplace policies. For example, they may use a flexible seating arrangement known as hot desks. Employees can book these desks when they plan to be on-site. When fewer people are expected in the workplace, these desks can be moved to accommodate other space types. 
  • Accessible – Employees can use these spaces without hassle. Few things are more frustrating in the workplace than not being able to book an available room because your technology isn’t working. In an agile working environment, tools and technologies work together seamlessly to enhance people’s experience. For example, agile workspaces may use an agile room booking system, a technology that allows people to easily book rooms in advance.
  • Iterative – These spaces get better as workplace teams learn what spaces work best for employees. To that end, workplace teams need access to tools that provide real and historical space usage data. This data gives them a holistic view of how people use their space so they can improve it.

Why are agile working environments popular? 

Agile working environments have become more popular since the rise of the hybrid workplace, a type of agile working environment. The aim of these spaces is to enable employees to be productive and efficient while working on-site. Agile workplaces also help companies cut down on real estate expenditures by making more efficient use of their physical space.

Who is an agile working environment best for?

Agile working environments are designed to accommodate everybody in the workplace, including:

  • On-site employees With the right technology, for example, a workplace management platform, an agile working environment offers many benefits to employees who work on-site full time. Employees can easily book a spot in the workplace that meets their needs on any given day. They can also reserve a meeting room or invite a guest to the workplace with a few taps on their mobile device. 
  • Hybrid employees Agile workplaces can anticipate and respond to the needs of employees on more flexible work schedules. Hot desking and meeting room reservation technology allow these employees to plan their on-site days and maximize collaboration and productivity. Modular desks and multi-use spaces help employees and their teams work together in new and creative ways. 
  • Workplace managers Real-time office use data and hybrid work policies help employers downsize and maximize office space as employees rotate their days on site. This saves overhead and maintenance expenses without sacrificing productivity.

In short, when done right, agile working environments are best for everybody: full-time on-site staff (such as front desk, mailroom, and security managers), hybrid employees, workplace managers, and executive staff.

What are the benefits of an agile working environment? 

A flexible, responsive work environment can have all sorts of benefits, tangible and intangible. It’s good for your bottom line, as it enables companies to downsize their office space. Increased flexibility maximizes employee productivity, satisfaction, and retention. In addition to monetary benefits, it also boosts employee morale and enhances company culture. Employees feel heard and valued as they gain more control over their schedules, and teams are able to collaborate better.

Flexible working models mean that every day in the office will look different: different employees with different working styles, preferences, and needs. Agile working environments provide the tools, inspiration, and flexibility each employee needs to do their best work.