Visitor management systems and your workplace

Visitor management systems and your workplace

Visitor management can help you increase security,
stay compliant, and simply know more about who's onsite.

What is visitor management?

Visitor management is any process that helps an organization keep track of the people that visit their location. Policies can vary by organization, facility type, industry, or geographic location.

For some organizations, simply collecting the visitor’s name is sufficient, but others have higher security requirements—like badges, legal documents, employee escorts, and more.

What is visitor management?

Visitor management is any process that helps an organization keep track of the people that visit their location. Policies can vary by organization, facility type, industry, or geographic location.

For some organizations, simply collecting the visitor’s name is sufficient, but others have higher security requirements—like badges, legal documents, employee escorts, and more.

Name

• 

  Quinn Barnes

• 

  Mark Conrado

• 

  Sophia Fitzroy

Name

• 

  Quinn Barnes

• 

  Mark Conrado

• 

  Sophia Fitzroy

What are visitor management systems?

What are visitor management systems?

Visitor management systems are tools that help organizations create or carry out their visitor management policies. As companies realize the value of visitor management, many are upgrading from the paper and pen sign-in sheet to a digital visitor management system that can help them do much more.

How digital visitor management systems work

How digital visitor management systems work

1

1

A visitor signs in on a tablet or computer

When a visitor arrives, they enter their name and details, snap a photo, and digitally sign documents.

A visitor signs in on a tablet
or computer

When a visitor arrives, they enter their name and details, snap a photo, and digitally sign documents.

2

2

The employee gets notified about their guest

The visitor management system automatically alerts the correct employee that their guest has arrived.

The employee gets notified about their guest

The visitor management system automatically alerts the correct employee that their guest has arrived.

3

3

The employee greets their visitor

The employee knows who to greet in the lobby, making awkward meetings a thing of the past.

The employee greets
their visitor

The employee knows who to greet in the lobby, making awkward meetings a thing of the past.

How digital visitor management can help

How digital visitor management can help

Make a better first impression

Upgrade your front desk with modern sign-in and custom branding—and leave your visitors with a polished, professional first impression.

Streamline visitor sign-in

You no longer need to print and file paper documents, handwrite badges, or message employees when their guests arrive.

Enhance workplace security

Your front desk is your first line of defense against unwanted visitors, so it's important to know who's on site, when, and why.

Meet complex compliance needs

There's a lot to focus on when you're working to stay compliant. Let Envoy take care of the visitor-related requirements.

Key features to look for

Key features to look for

Simple sign-in process

Digital sign-in is easy and allows you to customize questions and fields.

Digital visitor log

Digital visitor records are secure and can be accessed anytime, anywhere.

Host notifications

Automatic notifications save you time and decrease wait times for visitors.

Digital legal documents

When legal documents are part of sign-in, they'll get signed every time.

Badge printing

Automatic badge printing makes it easy to enforce badge policies.

Visitor photos

Capturing photos lets you see who's in the building and who to look out for.

Custom branding

Showcase your logo and branding for a polished, professional look.

Registration

Registration lets everyone know who’s arriving and when.

Integration

Integrate visitor management systems into your existing workflows.

Meet Envoy Visitors

The modern visitor management solution.

Meet Envoy Visitors

The modern visitor
management solution.

Learn more

DISQUS HQ

DISQUS HQ

The Envoy difference

The Envoy difference

Best in class

As the industry leader and highest ranked visitor management product on top review sites, Envoy is the new standard for modern visitor management.

Capterra | GetApp | G2 Crowd

Flexible and scalable

Envoy is committed to providing solutions that work for your workplace. So whether you have one office or a large enterprise, Envoy supports your unique needs.

Contact sales to discuss your needs