Visitor management systems and your workplace

Visitor management systems and your workplace

Visitor management can help you increase security,
stay compliant, and simply know more about who's onsite.

iPad showing document and visitor signature
iPad showing document and visitor signature
White outline icon of a person waving White outline icon of a person waving

What is visitor management?

Visitor management is any process that helps an organization keep track of the people that visit their location. Policies can vary by organization, facility type, industry, or geographic location.

For some organizations, simply collecting the visitor’s name is sufficient, but others have higher security requirements—like badges, legal documents, employee escorts, and more.

What is visitor management?

Visitor management is any process that helps an organization keep track of the people that visit their location. Policies can vary by organization, facility type, industry, or geographic location.

For some organizations, simply collecting the visitor’s name is sufficient, but others have higher security requirements—like badges, legal documents, employee escorts, and more.

Name
  • Quinn Barnes

  • Mark Conrado

  • Sophia Fitzroy

Name
  • Quinn Barnes

  • Mark Conrado

  • Sophia Fitzroy

What are visitor management systems?

What are visitor management systems?

Visitor management systems are tools that help organizations create or carry out their visitor management policies. As companies realize the value of visitor management, many are upgrading from the paper and pen sign-in sheet to a digital visitor management system that can help them do much more.

How digital visitor management systems work

How digital visitor management systems work

1
1

A visitor signs in on a tablet or computer

When a visitor arrives, they enter their name and details, snap a photo, and digitally sign documents.

A visitor signs in on a tablet
or computer

When a visitor arrives, they enter their name and details, snap a photo, and digitally sign documents.

2
2

The employee gets notified about their guest

The visitor management system automatically alerts the correct employee that their guest has arrived.

The employee gets notified about their guest

The visitor management system automatically alerts the correct employee that their guest has arrived.

3
3

The employee greets their visitor

The employee knows who to greet in the lobby, making awkward meetings a thing of the past.

The employee greets
their visitor

The employee knows who to greet in the lobby, making awkward meetings a thing of the past.

Key features to look for

Key features to look for

Checkmark icon, this feature is included in this planSimple sign-in process

Digital sign-in is easy and allows you to customize questions and fields.

Checkmark icon, this feature is included in this planDigital visitor log

Digital visitor records are secure and can be accessed anytime, anywhere.

Checkmark icon, this feature is included in this planHost notifications

Automatic notifications save you time and decrease wait times for visitors.

Checkmark icon, this feature is included in this planDigital legal documents

When legal documents are part of sign-in, they'll get signed every time.

Checkmark icon, this feature is included in this planBadge printing

Automatic badge printing makes it easy to enforce badge policies.

Checkmark icon, this feature is included in this planVisitor photos

Automatic badge printing makes it easy to enforce badge policies.

Checkmark icon, this feature is included in this planCustom branding

Showcase your logo and branding for a polished, professional look.

Checkmark icon, this feature is included in this planPre-registration

Pre-registration lets everyone know who’s arriving and when.

Checkmark icon, this feature is included in this planIntegration

Integrate visitor management systems into your existing workflows.

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Meet Envoy Visitors

The modern visitor management solution.

Meet Envoy Visitors

The modern visitor
management solution.

Learn more
DISQUS HQ
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DISQUS HQ
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The Envoy difference

The Envoy difference

Icon for Best in classBest in class

As the industry leader and highest ranked visitor management product on top review sites, Envoy is the new standard for modern visitor management.

Capterra | GetApp | G2 Crowd

Icon for Flexible and scalableFlexible and scalable

Envoy is committed to providing solutions that work for your workplace. So whether you have one office or a large enterprise, Envoy supports your unique needs.

Contact sales to discuss your needs